Setting up expenses
Expense Management offers a wealth of options to customize your expense setup to fit your organization's exact needs. You can set up all of this during the initial implementation and then introduce any necessary changes to how your business processes evolve.
Set up a workflow
- See Setting up expense types, to:
- Add an expense type
- Specify that attaching a receipt is mandatory
- Hide an expense type from specific users
- Configure the "No Refund" setting to determine reimbursement eligibility using the company credit card
- Configure Expense Management to create expenses from credit card transactions, either automatically or manually, see Creating expenses from credit card transactions.
- Set up expense types and distribution codes to automatically split and allocate expenses into deductible and non-deductible lines, see Automatically split and allocate using amount distribution.
Set ups for taxes
- Add the VAT amount field to the Expense App and the Expense Portal to handle amounts with multiple sales tax/VAT rates, see Setting up VAT/sales tax input from expense users.
- Enable automatic GST calculations and allocations for expenses in the Australian localization, see Splitting expenses for GST-exempt parts (AU).
Configurations for company policies
- Implement expense policies to provide warnings, automatic approval, or stop refunds based on predefined limits, see Setting up company policies for expenses.