Comparison of Features in Different Versions of Expense Management
On this page, you'll first find a brief overview of what Expense Management versions that are supported by what versions of Microsoft Dynamics 365 Business Central, and next, you'll find an overview of features in Expense Management by version.
Which Expense Management version is supported by my Business Central installation?
Below, you can see a brief overview of supported Expense Management versions by version of Business Central. Over time, some older versions of Business Central will not support the newest version of Expense Management, as development of new Expense Management features is aimed at the latest Business Central versions.
| Supported Business Central versions | Expense Management release |
|---|---|
| From Business Central 2022 release wave 1 (BC v20) to Business Central 2023 release wave 1 (BC v22) Business Central April 2019 (BC v14) | Expense Management 2023 R1 |
| From Business Central April 2019 (BC v14) to Business Central 2022 release wave 2 (BC v21) | Expense Management 2022 R2 |
| From Business Central April 2019 (BC v14) to Business Central 2022 release wave 1 (BC v20) | Expense Management 2022 R1 |
| From Dynamics NAV 2009 R2 to Business Central 2021 release wave 2 (BC v19) | Expense Management 2021 R2 |
For a detailed list of all supported versions, see Supported NAV and Business Central versions
Feature comparison by Expense Management version
Continia maintains its focus on developing new features for the latest version of Business Central, meaning that certain features will not be available in older versions of Expense Management.
In the below tables, you can see the features that are available in different versions of Expense Management.
Essential
Depending on your version of Expense Management, the Essential module comes with the following key features:
| Feature | 2021 R2 | 2022 R1 | 2022 R2 | 2023 R1 |
|---|---|---|---|---|
| Access to the mobile Continia Expense App for iOS and Android devices |  | | | |
| Access to the Continia Expense Portal | | | | |
| Access to the Continia Web Approval Portal | | | | |
| Full approval workflow, enabling you to add comments or attachments, accept or reject expenses, put them on hold, or forward them to other approvers | | | | |
| The ability to attach photos of receipts and similar | | | | |
| The ability to attach PDF documents to both new and existing expenses | | | | |
| Expense report creation, enabling approvers to group multiple (types of) expenses and then view/approve these in bulk | | | | |
| Configurable app fields, managed directly in Business Central | | | | |
| Automatic archive, enabling you to easily retrieve original documents using standard Business Central functionality | | | | |
| The ability to create templates (for recurring expenses) | | | | |
| Simplified field creation | | | | |
| Expanded payment options via payment type | | | | |
| Resizing the document attachment page | | | ||
| Payment types for user groups | | |||
| Merge expenses in the Expense Mobile App | | | | |
The document-approval part of the Essential module gives you access to the following key features:
| Feature | 2021 R2 | 2022 R1 | 2022 R2 | 2023 R1 |
|---|---|---|---|---|
| Enhancement on a range of common workflow and approval scenarios not supported by standard NAV | | | | |
| Built-in image viewer as part of the approval process | | | | |
| Ability to view document image in external window for manual resizing purposes and similar | | | | |
| Ability to send out one combined email with all documents for approval | | | | |
| Support for approval sharing when Out-of-Office is on (for holiday, leave, etc.) | | | | |
| Approval sharing that allows one or multiple users to manage approvals for other users | | | | |
| Free online hosting with Continia Software1 | | | | |
| Direct connection to NAV/Business Central using Web Services (full data consistency)1 | | | | |
| An intuitive UI for users to approve documents1 | | | | |
| Functionality that enables users to easily change lines, approve and reject documents, put documents on hold, forward documents to other users, and add attachments and comments | | | | |
| Ability to have approvals carried out by NAV/Business Central limited users | | | | |
- Note that you also need the Continia Web Approval Portal in order to use this feature.
The purchase contract part of the Essential module gives you access to the following key features:
| Feature | 2021 R2 | 2022 R1 | 2022 R2 | 2023 R1 |
|---|---|---|---|---|
| Centralized management and storage of all purchase contracts, subscriptions, and other recurring costs | | |||
| Creation of contracts with all relevant information, such as vendor, pricing, contract start and end dates, and detailed contract lines | | |||
| Comprehensive archive containing all contract-related documents and files from the contract card | | |||
| Ability to create contracts directly from a recurring expense | | |||
| Autofilling of contract details from the information on an expense | | |||
| A straightforward and structured periodic contract review process, ensuring that you only pay for what you need | | |||
| Option to have the contract review process started automatically at regular intervals based on company policies | | |||
| Ability to review all contracts before the beginning of a new fiscal year | | |||
| Easy overview of contracts that need to be sent for review | | |||
| Email notifications to contract reviewers when contracts are due for review | | |||
| An intuitive user interface that makes it easy to review contracts from either Business Central or the Continia Web Approval Portal | | |||
| Functionality that enables contract reviewers to easily change lines, review and cancel contracts, and add attachments and comments | | |||
| Automatic approval of recurring expenses within allowed tolerances, based on reviewed contracts | |
Credit Card Transactions
The Credit Card Transactions module includes the following key features:
| Feature | 2021 R2 | 2022 R1 | 2022 R2 | 2023 R1 |
|---|---|---|---|---|
| Corporate credit card integration – card transactions are automatically imported into Business Central and linked with registered expenses | | | | |
| Automatic matching of imported credit card transactions with submitted expenses | | | | |
| Generation of expenses based on credit card transaction details | | | | |
| Reminders sent to expense users whenever receipts are missing | | | | |
Mileage
With the Mileage module, you get access to the following key features:
| Feature | 2021 R2 | 2022 R1 | 2022 R2 | 2023 R1 |
|---|---|---|---|---|
| The ability to submit mileages from a smartphone or the Expense Portal | | | | |
| Mileage registration with Google Maps integration, ensuring consistently accurate mileages and correct reimbursement | | | | |
| The option of adding via points to any route, for optimum mileage accuracy | | | | |
| Mileage details in Business Central, including route image | | | | |
| GPS location capture, making it easier to create accurate mileages | | | | |
| The ability to create templates (for recurring routes) | | | | |
| UK mileage receipt VAT calculation | |
Per Diem
The Per Diem module gives you access to the following key features:
| Feature | 2021 R2 | 2022 R1 | 2022 R2 | 2023 R1 |
|---|---|---|---|---|
| Calculation of days and meals (spending), including special country-specific requirements | | | | |
| Rate setup, amount calculation, and numerous other relevant actions directly in Business Central | | | | |
| The ability to submit per diem requests (daily allowance) from either a smartphone or the Expense Portal | | | | |
| The ability to easily create templates and custom fields in Business Central, if necessary | | | | |
| Support for the Norwegian per diem rules | | | |