Comparison of Features in Different Versions of Expense Management

On this page, you'll first find a brief overview of what Expense Management versions that are supported by what versions of Microsoft Dynamics 365 Business Central, and next, you'll find an overview of features in Expense Management by version.

Which Expense Management version is supported by my Business Central installation?

Below, you can see a brief overview of supported Expense Management versions by version of Business Central. Over time, some older versions of Business Central will not support the newest version of Expense Management, as development of new Expense Management features is aimed at the latest Business Central versions.

From Business Central versionTo Business Central versionExpense Management release
Business Central April 2019 (BC v14)Business Central 2022 release wave 2 (BC v20)Expense Management 2022 R1
Dynamics NAV 2009 R2Business Central 2021 release wave 2 (BC v19)Expense Management 2021 R2

For a detailed list of all supported versions, see Supported NAV and Business Central versions

Feature comparison by Expense Management version

Continia maintains its focus on developing new features for the latest version of Business Central, meaning that certain features will not be available in older versions of Expense Management.

In the below tables, you can see the features that are available in different versions of Expense Management.

Note

For a more detailed look at key features in older versions of Expense Management, see this page.

Essential

Depending on your version of Expense Management, the Essential module comes with the following key features:

Feature2021 R22022 R1
Access to the mobile Continia Expense App for iOS and Android devicesCheckmarkCheckmark
Access to the Continia Expense PortalCheckmarkCheckmark
Access to the Continia Web Approval PortalCheckmarkCheckmark
Full approval workflow, enabling you to add comments or attachments, accept or reject expenses, put them on hold, or forward them to other approversCheckmarkCheckmark
The ability to attach photos of receipts and similarCheckmarkCheckmark
The ability to attach PDF documents to both new and existing expensesCheckmarkCheckmark
Expense report creation, enabling approvers to group multiple (types of) expenses and then view/approve these in bulkCheckmarkCheckmark
Configurable app fields, managed directly in Business CentralCheckmarkCheckmark
Automatic archive, enabling you to easily retrieve original documents using standard Business Central functionalityCheckmarkCheckmark
The ability to create templates (for recurring expenses)CheckmarkCheckmark
Simplified field creationCheckmark
Expanded payment options via payment typeCheckmark
Support for the Norwegian per diem rulesCheckmark

The document-approval part of the Essential module gives you access to the following key features:

Feature2021 R22022 R1
Enhancement on a range of common workflow and approval scenarios not supported by standard NAVCheckmarkCheckmark
Built-in image viewer as part of the approval processCheckmarkCheckmark
Ability to view document image in external window for manual resizing purposes and similarCheckmarkCheckmark
Ability to send out one combined email with all documents for approvalCheckmarkCheckmark
Support for approval sharing when Out-of-Office is on (for holiday, leave, etc.)CheckmarkCheckmark
Approval sharing that allows one or multiple users to manage approvals for other usersCheckmarkCheckmark
Free online hosting with Continia Software1CheckmarkCheckmark
Direct connection to NAV/Business Central using Web Services (full data consistency)1CheckmarkCheckmark
An intuitive UI for users to approve documents1CheckmarkCheckmark
Functionality that enables users to easily change lines, approve and reject documents, put documents on hold, forward documents to other users, and add attachments and commentsCheckmarkCheckmark
Ability to have approvals carried out by NAV/Business Central limited usersCheckmarkCheckmark


  1. Note that you also need the Continia Web Approval Portal in order to use this feature.

Credit Card Transactions

The Credit Card Transactions module includes the following key features:

Feature2021 R22022 R1
Corporate credit card integration – card transactions are automatically imported into Business Central and linked with registered expensesCheckmarkCheckmark
Automatic matching of imported credit card transactions with submitted expensesCheckmarkCheckmark
Generation of expenses based on credit card transaction detailsCheckmarkCheckmark
Reminders sent to expense users whenever receipts are missingCheckmarkCheckmark

Mileage

With the Mileage module, you get access to the following key features:

Feature2021 R22022 R1
The ability to submit mileages from a smartphone or the Expense PortalCheckmarkCheckmark
Mileage registration with Google Maps integration, ensuring consistently accurate mileages and correct reimbursementCheckmarkCheckmark
The option of adding via points to any route, for optimum mileage accuracyCheckmarkCheckmark
Mileage details in Business Central, including route imageCheckmarkCheckmark
GPS location capture, making it easier to create accurate mileagesCheckmarkCheckmark
The ability to create templates (for recurring routes)CheckmarkCheckmark

Per Diem

The Per Diem module gives you access to the following key features:

Feature2021 R22022 R1
Calculation of days and meals (spending), including special country-specific requirementsCheckmarkCheckmark
Rate setup, amount calculation, and numerous other relevant actions directly in Business CentralCheckmarkCheckmark
The ability to submit per diem requests (daily allowance) from either a smartphone or the Expense PortalCheckmarkCheckmark
The ability to easily create templates and custom fields in Business Central, if necessaryCheckmarkCheckmark

See also

New and Planned
Feature Management