Comparison of Features in Different Versions of Expense Management

On this page, you'll first find a brief overview of what Expense Management versions that are supported by what versions of Microsoft Dynamics 365 Business Central, and next, you'll find an overview of features in Expense Management by version.

Which Expense Management version is supported by my Business Central installation?

Below, you can see a brief overview of supported Expense Management versions by version of Business Central. Over time, some older versions of Business Central will not support the newest version of Expense Management, as development of new Expense Management features is aimed at the latest Business Central versions.

Supported Business Central versionsExpense Management release
From Business Central 2022 release wave 2 (BC v21) to Business Central 2023 release wave 2 (BC v23)
Business Central April 2019 (BC v14)
Expense Management 2023 R2
From Business Central 2022 release wave 1 (BC v20) to Business Central 2023 release wave 1 (BC v22)
Business Central April 2019 (BC v14)
Expense Management 2023 R1
From Business Central April 2019 (BC v14) to Business Central 2022 release wave 2 (BC v21)Expense Management 2022 R2
From Business Central April 2019 (BC v14) to Business Central 2022 release wave 1 (BC v20)Expense Management 2022 R1

For a detailed list of all supported versions, see Supported NAV and Business Central versions

Feature comparison by Expense Management version

Continia maintains its focus on developing new features for the latest version of Business Central, meaning that certain features will not be available in older versions of Expense Management.

In the below tables, you can see the features that are available in different versions of Expense Management.


Depending on your version of Expense Management, the Essential module comes with the following key features:

Feature2021 R22022 R12022 R22023 R12023 R2
Access to the mobile Continia Expense App for iOS and Android devicesCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
Access to the Continia Expense PortalCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
Access to the Continia Web Approval PortalCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
Full approval workflow, enabling you to add comments or attachments, accept or reject expenses, put them on hold, or forward them to other approversCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
The ability to attach photos of receipts and similarCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
The ability to attach PDF documents to both new and existing expensesCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
Expense report creation, enabling approvers to group multiple (types of) expenses and then view/approve these in bulkCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
Configurable app fields, managed directly in Business CentralCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
Automatic archive, enabling you to easily retrieve original documents using standard Business Central functionalityCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
The ability to create templates (for recurring expenses)CheckmarkCheckmarkCheckmarkCheckmarkCheckmark
Simplified field creationCheckmarkCheckmarkCheckmarkCheckmark
Expanded payment options via payment typeCheckmarkCheckmarkCheckmarkCheckmark
Resizing the document attachment pageCheckmarkCheckmarkCheckmark
Payment types for user groupsCheckmarkCheckmark
Merge expenses in the Expense Mobile AppCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
VAT/Sales tax input from expense usersCheckmark
Autofill in the Expense App and Expense PortalCheckmark
Configurable messagesCheckmark
Autozoom in Business Central add-inCheckmark

The document-approval part of the Essential module gives you access to the following key features:

Feature2021 R22022 R12022 R22023 R12023 R2
Enhancement on a range of common workflow and approval scenarios not supported by standard NAVCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
Built-in image viewer as part of the approval processCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
Ability to view document image in external window for manual resizing purposes and similarCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
Ability to send out one combined email with all documents for approvalCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
Support for approval sharing when Out-of-Office is on (for holiday, leave, etc.)CheckmarkCheckmarkCheckmarkCheckmarkCheckmark
Approval sharing that allows one or multiple users to manage approvals for other usersCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
Free online hosting with Continia Software1CheckmarkCheckmarkCheckmarkCheckmarkCheckmark
Direct connection to NAV/Business Central using Web Services (full data consistency)1CheckmarkCheckmarkCheckmarkCheckmarkCheckmark
An intuitive UI for users to approve documents1CheckmarkCheckmarkCheckmarkCheckmarkCheckmark
Functionality that enables users to easily change lines, approve and reject documents, put documents on hold, forward documents to other users, and add attachments and commentsCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
Ability to have approvals carried out by NAV/Business Central limited usersCheckmarkCheckmarkCheckmarkCheckmarkCheckmark

  1. Note that you also need the Continia Web Approval Portal in order to use this feature.

The purchase contract part of the Essential module gives you access to the following key features:

Feature2021 R22022 R12022 R22023 R12023 R2
Centralized management and storage of all purchase contracts, subscriptions, and other recurring costsCheckmarkCheckmark
Creation of contracts with all relevant information, such as vendor, pricing, contract start and end dates, and detailed contract linesCheckmarkCheckmark
Comprehensive archive containing all contract-related documents and files from the contract cardCheckmarkCheckmark
Ability to create contracts directly from a recurring expenseCheckmarkCheckmark
Autofilling of contract details from the information on an expenseCheckmarkCheckmark
A straightforward and structured periodic contract review process, ensuring that you only pay for what you needCheckmarkCheckmark
Option to have the contract review process started automatically at regular intervals based on company policiesCheckmarkCheckmark
Ability to review all contracts before the beginning of a new fiscal yearCheckmarkCheckmark
Easy overview of contracts that need to be sent for reviewCheckmarkCheckmark
Email notifications to contract reviewers when contracts are due for reviewCheckmarkCheckmark
An intuitive user interface that makes it easy to review contracts from either Business Central or the Continia Web Approval PortalCheckmarkCheckmark
Functionality that enables contract reviewers to easily change lines, review and cancel contracts, and add attachments and commentsCheckmarkCheckmark
Automatic approval of recurring expenses within allowed tolerances, based on reviewed contractsCheckmarkCheckmark

Credit Card Transactions

The Credit Card Transactions module includes the following key features:

Feature2021 R22022 R12022 R22023 R12023 R2
Corporate credit card integration – card transactions are automatically imported into Business Central and linked with registered expensesCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
Automatic matching of imported credit card transactions with submitted expensesCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
Generation of expenses based on credit card transaction detailsCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
Reminders sent to expense users whenever receipts are missingCheckmarkCheckmarkCheckmarkCheckmarkCheckmark


With the Mileage module, you get access to the following key features:

Feature2021 R22022 R12022 R22023 R12023 R2
The ability to submit mileages from a smartphone or the Expense PortalCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
Mileage registration with Google Maps integration, ensuring consistently accurate mileages and correct reimbursementCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
The option of adding via points to any route, for optimum mileage accuracyCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
Mileage details in Business Central, including route imageCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
GPS location capture, making it easier to create accurate mileagesCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
The ability to create templates (for recurring routes)CheckmarkCheckmarkCheckmarkCheckmarkCheckmark
UK mileage receipt VAT calculationCheckmarkCheckmark

Per Diem

The Per Diem module gives you access to the following key features:

Feature2021 R22022 R12022 R22023 R12023 R2
Calculation of days and meals (spending), including special country-specific requirementsCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
Rate setup, amount calculation, and numerous other relevant actions directly in Business CentralCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
The ability to submit per diem requests (daily allowance) from either a smartphone or the Expense PortalCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
The ability to easily create templates and custom fields in Business Central, if necessaryCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
Support for the Norwegian per diem rulesCheckmarkCheckmarkCheckmarkCheckmark

See also

New and Planned
Feature Management