Comparison of Features in Different Versions of Expense Management

• 05/04/2024
• 10 minutes to read

On this page, you'll first find a brief overview of what Expense Management versions that are supported by what versions of Microsoft Dynamics 365 Business Central, and next, you'll find an overview of features in Expense Management by version.

Which Expense Management version is supported by my Business Central installation?

Below, you can see a brief overview of supported Expense Management versions by version of Business Central. Over time, some older versions of Business Central will not support the newest version of Expense Management, as development of new Expense Management features is aimed at the latest Business Central versions.

For a detailed list of all supported versions, see Supported NAV and Business Central versions

Feature comparison by Expense Management version

Continia maintains its focus on developing new features for the latest version of Business Central, meaning that certain features will not be available in older versions of Expense Management.

In the below tables, you can see the features that are available in different versions of Expense Management.

Essential

Depending on your version of Expense Management, the Essential module comes with the following key features:

Feature	2021 R2	2022 R1	2022 R2	2023 R1	2023 R2	2024 R1
Access to the mobile Continia Expense App for iOS and Android devices
Access to the Continia Expense Portal
Access to the Continia Web Approval Portal
Full approval workflow, enabling you to add comments or attachments, accept or reject expenses, put them on hold, or forward them to other approvers
The ability to attach photos of receipts and similar
The ability to attach PDF documents to both new and existing expenses
Expense report creation, enabling approvers to group multiple (types of) expenses and then view/approve these in bulk
Configurable app fields, managed directly in Business Central
Automatic archive, enabling you to easily retrieve original documents using standard Business Central functionality
The ability to create templates (for recurring expenses)
Simplified field creation
Expanded payment options via payment type
Resizing the document attachment page
Payment types for user groups
Merge expenses in the Expense Mobile App
VAT/Sales tax input from expense users
Autofill in the Expense App and Expense Portal
Configurable messages
Autozoom in Business Central add-in
Support for GST/GST-free expenses in Australia
Support for automatic allocation using distribution codes
Optimized export of users
Figures indicating the number of documents for approval per type in the web approval portal
Easier migration from on-premises to online for older versions
Changed user ID visibility for document log entries
Automatic creation of digital vouchers
Data maintenance using a job queue for Continia Expense Management tables
Deletion, GDPR, and the Secure Archive

The document-approval part of the Essential module gives you access to the following key features:

Feature	2021 R2	2022 R1	2022 R2	2023 R1	2023 R2	2024 R1
Enhancement on a range of common workflow and approval scenarios not supported by standard NAV
Built-in image viewer as part of the approval process
Ability to view document image in external window for manual resizing purposes and similar
Ability to send out one combined email with all documents for approval
Support for approval sharing when Out-of-Office is on (for holiday, leave, etc.)
Approval sharing that allows one or multiple users to manage approvals for other users
Free online hosting with Continia Software1
Direct connection to NAV/Business Central using Web Services (full data consistency)1
An intuitive UI for users to approve documents1
Functionality that enables users to easily change lines, approve and reject documents, put documents on hold, forward documents to other users, and add attachments and comments
Ability to have approvals carried out by NAV/Business Central limited users

The purchase contract part of the Essential module gives you access to the following key features:

Feature	2021 R2	2022 R1	2022 R2	2023 R1	2023 R2	2024 R1
Centralized management and storage of all purchase contracts, subscriptions, and other recurring costs
Creation of contracts with all relevant information, such as vendor, pricing, contract start and end dates, and detailed contract lines
Comprehensive archive containing all contract-related documents and files from the contract card
Ability to create contracts directly from a recurring expense
Autofilling of contract details from the information on an expense
A straightforward and structured periodic contract review process, ensuring that you only pay for what you need
Option to have the contract review process started automatically at regular intervals based on company policies
Ability to review all contracts before the beginning of a new fiscal year
Easy overview of contracts that need to be sent for review
Email notifications to contract reviewers when contracts are due for review
An intuitive user interface that makes it easy to review contracts from either Business Central or the Continia Web Approval Portal
Functionality that enables contract reviewers to easily change lines, review and cancel contracts, and add attachments and comments
Automatic approval of recurring expenses within allowed tolerances, based on reviewed contracts

Credit Card Transactions

The Credit Card Transactions module includes the following key features:

Feature	2021 R2	2022 R1	2022 R2	2023 R1	2023 R2	2024 R1
Corporate credit card integration – card transactions are automatically imported into Business Central and linked with registered expenses
Automatic matching of imported credit card transactions with submitted expenses
Generation of expenses based on credit card transaction details
Reminders sent to expense users whenever receipts are missing

Mileage

With the Mileage module, you get access to the following key features:

Feature	2021 R2	2022 R1	2022 R2	2023 R1	2023 R2	2024 R1
The ability to submit mileages from a smartphone or the Expense Portal
Mileage registration with Google Maps integration, ensuring consistently accurate mileages and correct reimbursement
The option of adding via points to any route, for optimum mileage accuracy
Mileage details in Business Central, including route image
GPS location capture, making it easier to create accurate mileages
The ability to create templates (for recurring routes)
UK mileage receipt VAT calculation

Per Diem

The Per Diem module gives you access to the following key features:

Feature	2021 R2	2022 R1	2022 R2	2023 R1	2023 R2	2024 R1
Calculation of days and meals (spending), including special country-specific requirements
Rate setup, amount calculation, and numerous other relevant actions directly in Business Central
The ability to submit per diem requests (daily allowance) from either a smartphone or the Expense Portal
The ability to easily create templates and custom fields in Business Central, if necessary
Support for the Norwegian per diem rules
Support for the German 3-months rule

See also

New and Planned
Feature Management