Comparison of Features in Different Versions of Expense Management

On this page, you'll first find a brief overview of what Expense Management versions that are supported by what versions of Microsoft Dynamics 365 Business Central, and next, you'll find an overview of features in Expense Management by version.

Which Expense Management version is supported by my Business Central installation?

Below, you can see a brief overview of supported Expense Management versions by version of Business Central. Over time, some older versions of Business Central will not support the newest version of Expense Management, as development of new Expense Management features is aimed at the latest Business Central versions.

Supported Business Central versionsExpense Management release
From Business Central 2023 release wave 1 (BC v22) to Business Central 2024 release wave 1 (BC v24)
Business Central April 2019 (BC v14)
Expense Management 2024 R1
From Business Central 2022 release wave 2 (BC v21) to Business Central 2023 release wave 2 (BC v23)
Business Central April 2019 (BC v14)
Expense Management 2023 R2
From Business Central 2022 release wave 1 (BC v20) to Business Central 2023 release wave 1 (BC v22)
Business Central April 2019 (BC v14)
Expense Management 2023 R1
From Business Central April 2019 (BC v14) to Business Central 2022 release wave 2 (BC v21)Expense Management 2022 R2

For a detailed list of all supported versions, see Supported NAV and Business Central versions

Feature comparison by Expense Management version

Continia maintains its focus on developing new features for the latest version of Business Central, meaning that certain features will not be available in older versions of Expense Management.

In the below tables, you can see the features that are available in different versions of Expense Management.


Depending on your version of Expense Management, the Essential module comes with the following key features:

Feature2021 R22022 R12022 R22023 R12023 R22024 R1
Access to the mobile Continia Expense App for iOS and Android devicesCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
Access to the Continia Expense PortalCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
Access to the Continia Web Approval PortalCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
Full approval workflow, enabling you to add comments or attachments, accept or reject expenses, put them on hold, or forward them to other approversCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
The ability to attach photos of receipts and similarCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
The ability to attach PDF documents to both new and existing expensesCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
Expense report creation, enabling approvers to group multiple (types of) expenses and then view/approve these in bulkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
Configurable app fields, managed directly in Business CentralCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
Automatic archive, enabling you to easily retrieve original documents using standard Business Central functionalityCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
The ability to create templates (for recurring expenses)CheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
Simplified field creationCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
Expanded payment options via payment typeCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
Resizing the document attachment pageCheckmarkCheckmarkCheckmarkCheckmark
Payment types for user groupsCheckmarkCheckmarkCheckmark
Merge expenses in the Expense Mobile AppCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
VAT/Sales tax input from expense usersCheckmarkCheckmark
Autofill in the Expense App and Expense PortalCheckmarkCheckmark
Configurable messagesCheckmarkCheckmark
Autozoom in Business Central add-inCheckmarkCheckmark
Support for GST/GST-free expenses in AustraliaCheckmark
Support for automatic allocation using distribution codesCheckmark
Optimized export of usersCheckmark
Figures indicating the number of documents for approval per type in the web approval portalCheckmark
Easier migration from on-premises to online for older versionsCheckmark
Changed user ID visibility for document log entriesCheckmark
Automatic creation of digital vouchersCheckmark
Data maintenance using a job queue for Continia Expense Management tablesCheckmark
Deletion, GDPR, and the Secure ArchiveCheckmark

The document-approval part of the Essential module gives you access to the following key features:

Feature2021 R22022 R12022 R22023 R12023 R22024 R1
Enhancement on a range of common workflow and approval scenarios not supported by standard NAVCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
Built-in image viewer as part of the approval processCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
Ability to view document image in external window for manual resizing purposes and similarCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
Ability to send out one combined email with all documents for approvalCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
Support for approval sharing when Out-of-Office is on (for holiday, leave, etc.)CheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
Approval sharing that allows one or multiple users to manage approvals for other usersCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
Free online hosting with Continia Software1CheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
Direct connection to NAV/Business Central using Web Services (full data consistency)1CheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
An intuitive UI for users to approve documents1CheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
Functionality that enables users to easily change lines, approve and reject documents, put documents on hold, forward documents to other users, and add attachments and commentsCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
Ability to have approvals carried out by NAV/Business Central limited usersCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmark

  1. Note that you also need the Continia Web Approval Portal in order to use this feature.

The purchase contract part of the Essential module gives you access to the following key features:

Feature2021 R22022 R12022 R22023 R12023 R22024 R1
Centralized management and storage of all purchase contracts, subscriptions, and other recurring costsCheckmarkCheckmarkCheckmark
Creation of contracts with all relevant information, such as vendor, pricing, contract start and end dates, and detailed contract linesCheckmarkCheckmarkCheckmark
Comprehensive archive containing all contract-related documents and files from the contract cardCheckmarkCheckmarkCheckmark
Ability to create contracts directly from a recurring expenseCheckmarkCheckmarkCheckmark
Autofilling of contract details from the information on an expenseCheckmarkCheckmarkCheckmark
A straightforward and structured periodic contract review process, ensuring that you only pay for what you needCheckmarkCheckmarkCheckmark
Option to have the contract review process started automatically at regular intervals based on company policiesCheckmarkCheckmarkCheckmark
Ability to review all contracts before the beginning of a new fiscal yearCheckmarkCheckmarkCheckmark
Easy overview of contracts that need to be sent for reviewCheckmarkCheckmarkCheckmark
Email notifications to contract reviewers when contracts are due for reviewCheckmarkCheckmarkCheckmark
An intuitive user interface that makes it easy to review contracts from either Business Central or the Continia Web Approval PortalCheckmarkCheckmarkCheckmark
Functionality that enables contract reviewers to easily change lines, review and cancel contracts, and add attachments and commentsCheckmarkCheckmarkCheckmark
Automatic approval of recurring expenses within allowed tolerances, based on reviewed contractsCheckmarkCheckmarkCheckmark

Credit Card Transactions

The Credit Card Transactions module includes the following key features:

Feature2021 R22022 R12022 R22023 R12023 R22024 R1
Corporate credit card integration – card transactions are automatically imported into Business Central and linked with registered expensesCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
Automatic matching of imported credit card transactions with submitted expensesCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
Generation of expenses based on credit card transaction detailsCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
Reminders sent to expense users whenever receipts are missingCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmark


With the Mileage module, you get access to the following key features:

Feature2021 R22022 R12022 R22023 R12023 R22024 R1
The ability to submit mileages from a smartphone or the Expense PortalCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
Mileage registration with Google Maps integration, ensuring consistently accurate mileages and correct reimbursementCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
The option of adding via points to any route, for optimum mileage accuracyCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
Mileage details in Business Central, including route imageCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
GPS location capture, making it easier to create accurate mileagesCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
The ability to create templates (for recurring routes)CheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
UK mileage receipt VAT calculationCheckmarkCheckmarkCheckmark

Per Diem

The Per Diem module gives you access to the following key features:

Feature2021 R22022 R12022 R22023 R12023 R22024 R1
Calculation of days and meals (spending), including special country-specific requirementsCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
Rate setup, amount calculation, and numerous other relevant actions directly in Business CentralCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
The ability to submit per diem requests (daily allowance) from either a smartphone or the Expense PortalCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
The ability to easily create templates and custom fields in Business Central, if necessaryCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
Support for the Norwegian per diem rulesCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
Support for the German 3-months ruleCheckmark

See also

New and Planned
Feature Management