Detailed Changelog for Continia Expense Management 2020 R2

This article lists all new features and bug fixes for each version of Continia Expense Management 2020 R2.

Expense Management 2020 R2 Service Pack 4

Released: October 15, 2021
App version: 6.5.4
FOB version: 6.50.04

Bug fixes

Functional areaDescription
Platform and TechnologyA user with a limited permission set including CEM-NAVUSER could not use the function Send to Expense User on the pages Expense Card or Expenses.

The user would get the following message: You do not have the following permissions on TableData CEM Synchronization Log: Read.
General ApplicationWe have added actions to open the Default Continia User Setup page from the Expense User Group and Per Diem Group pages.
General ApplicationWe have improved the functionality that was dependent on the permission sets name, so that renaming of permission sets will not affect the behaviour. We have improved some functionality that was dependent on the permission sets name, so that renaming of permission sets will not affect the behaviour. Further improvements have been done in the major releases, due to the necessity of data upgrades.
General ApplicationIt was possible to post documents with a job but without a task. This was misleading, and an error message is now displayed when a task is expected.
General ApplicationReimbursed amount was not shown for user paid corporate credit card.
General ApplicationWhen validating the User ID on a document, the Vendor default dimensions are normally inherited. Meanwhile, we have introduced Employee posting but the Employee dimensions were not inherited. We have fixed this issue now.
General ApplicationIn EM 6.50.03 we have fixed the following error. Unfortunately, the change log was not updated correctly at that time.

The transaction cannot be completede because it will cause inconsistencies in the G/L Entry table. Check where and how the CONSISTENT function is used in the transaction to find the reason for the error.

Contact your system administrator.

Tables can be marked as inconsistent during comprehensive tasks, such as posting. This prevents data from being updated incorectly.
General ApplicationThe fields Employee Number and Employee Name have been removed from the Spanish version because employee posting would still require vendor information.
General ApplicationWe have fixed an issue that was leading to desynchronization of versions.
General ApplicationIn MS Dynamics NAV 2009 RTC, the expense fact box was not displayed. This issue has been fixed.
General ApplicationWe have fixed an issue where the payment of a document was not changing states in the Expense App, when using purchase invoice posting.
General ApplicationA confirmation dialog that was displayed when web services were created in Expense Management has been removed. This was causing a problem when upgrading from EM 6.50 to 7.00.

"The function UpdatePerCompany in the company initialization codeunit 6086102 in company Bejo BOB B.V. has failed due to the following error: 'Microsoft Dynamics NAV Server attempted to issue a client callback to show a confirmation dialog box: Do you want to update all web services for Continia Online? (CodeUnit 6086360 CEM Create Web Services). Client callbacks are not supported on Microsoft Dynamics NAV Server."
General ApplicationAn issue causing the error "You do no have the following permissions on CodeUnit CEM Business Setup Management Execute" when opening Business Setup was fixed.
General ApplicationIn the Configured Fields form in the classic client we displayed the following message in English: "Details are only displayed for Per Diem". Now the message is translated to the user's language.
General ApplicationReopening a document was not possible if there were unproceessed inbox entries. We are now allowing reopening if the document is Pending Approval or Approved.
General ApplicationOn the Settlement Card in the Classic client (NAV 2009 R2), when displaying a Per Diem line on the Settlement, and choosing Card from the Line menu button, it would display a Mileage.
ExpensesOn the expense, a validation error would occur when 2 different currencies had a 1:1 exchange rate. We have changed that comment from error to warning.
ExpensesWe have fixed an issue where the Tax Group Code was not copied from the Expense Type setup to the Expense.
ExpensesWhen an expense was reopened and re-sent to the user, there would be a notification as if the document was new. The notification has been changed to reflect the fact that it's an update.
ExpensesWhen trying to merge an allocated expense, you would get the error message "Expense %1 cannot be merged when it has been allocated to one or more lines". With this update, the parameter %1 will be updated with the expense entry number.
ExpensesWhen expenses were allocated based on the sales tax, the functionality was not calculating correctly the tax amount.
ExpensesWhen sending a reminder email to the expense users we would in some cases give a wrong message or no message to explain the choices.

Wrong message: "This expense contains values that have not been synchronized to Continia Online. This is required before this expense can be sent to the expense user. Would you like to synchronize values with Continia Online?"

The message should have said: "Do you want to send a status e-mail to all the users or only to the selected ones?"
ExpensesAttendees were not copied to the Sales Tax allocation lines in the Canadian localization, when synchronizing expenses from Continia Online.
MileageWe have excluded the mileage rate checks for a vehicle that was not used.
MileageIt was possible to change dimensions on a posted mileage. With this release, that's no longer possible.
Credit Card TransactionsIn a company where the Bank Account No. Series (in the General Ledger Setup) doesn’t allow manual series the following error message would occur when running the EM Setup wizard, because it would try to create the MASTERCARD bank account. We have decided to skip the Bank Account creation in this case.

"You may not enter numbers manually. If you want to enter the number manually, please activate Manual Nos. in No. Series BANK."
Per DiemThe Add to Settlement action on the Per Diems list, allow you to chose from a list of Settlements. The list showed all Settlements. It should only show Settlements with the same Continia User ID as on the selected Per Diem. This has been fixed. Now it works as for Expense and Mileage.
Per DiemWhen adding a Per Diem to a Settlement you get the error "Record(6086387) is not compatible with Codeunit.Run(Record(6086320))."
Per DiemWhen a per diem with the status Pending Expense User was changed, an update was not sent to Continia Online. This issue has been fixed.
Document ApprovalPerformance optimization when approving or rejecting documents in the Continia Web Approval Portal has been carried out.

Expense Management 2020 R2 Service Pack 3

Released: May 18, 2021
App version: 6.5.3
FOB version: 6.50.03

New or changed functionality

Functional areaDescription
PlatformWe have introduced the possibility to push notifications in the Expense App. The feature will be available in a later update of the Expense App (v.3.11).

Bug fixes

Functional areaDescription
PlatformWhen using the O365 email address, it is now possible to use also the Expense Portal and transfer documents from the Expense App/ Expense Portal to Business Central and the other way around. In the past it was only possible to use the Approval Portal.
General ApplicationThe status report would display "Paid Out" = 0 on settlements where the first expense was non-reimbursable, even though other documents on the same settlement had been reimbursed.
General ApplicationWe have fixed an issue when changing from one Settlement Card to another one (page up/down) all the previous attachments were shown, even when the current settlement doesn’t have attachments.
General ApplicationWe have changed the caption of the Expense Country/Region table to "EM Country/Region" to eliminate the confusion with the standard table.
General ApplicationWe have fixed a bug on expense and per diem documents, requiring a vendor or employee to be set up on the Continia User, even though reimbursement method was set to external system.
General ApplicationUploading history to the cloud from the expense management setup page would result in the following error in the release notification inbox:
  • "The following C/AL functions are limited during write transactions because one or more tables will be locked. Form.RunModal is not allowed in write transactions. Codeunit.Run is allowed in write transactions only if the return value is not used."
The error has been corrected.
General ApplicationIn the page Configured Fields, we have changed the shortcuts for moving fields up and down. They were previously Ctrl+Arrow Up and Ctrl+Arrow Down. These shortcuts did now work in the Web client, where they are used for something else. The shortcuts have been changed to Shift+Ctrl+Arrow Up and Shift+Ctrl+Arrow Down.
General ApplicationIn the Expense Management status report, the column “Entry No.” was changed to “No.”.
General ApplicationWhen a Field Type has more than 50.000 lookup values, performance on the App decreases. We now give a warning when the user updates the lookup values from the Field Types page.
General ApplicationWe have fixed the following error in the Notification Outbox (former Release Notification Entries) page, when trying to sort the records after the field called "Table Name": “Sorting cannot be done based on the Table Name field(s) in the Release Notification Entry table.”
General ApplicationWe have added the queue "Notification Outbox" in the Role Center.
General ApplicationWe have changed the Lessor integration object name from "Expense Management 6.50 - Lessor Integration - NAV2013 R2 - 2018" to "Expense Management 6.50 - Lessor Integration - NAV2013 R2 - 2019"
General ApplicationWhen loading the company logo, the message would have said "The company logo was uploaded" but it was only loaded in the database. We made sure the logo is also uploaded in Continia Online.
General ApplicationA confirmation dialog was missing when posting a settlement, where one or more of the underlying documents had warning comments.
General ApplicationWhen using Employee No. and Preferable Purchase Invoice posting, mileage and per diems will be posted using the General Journal, as it happens for Expenses.
General ApplicationWe have fixed an issue where an attachment was stored in a wrong folder while moving an expense from a company to another (when storing to a file system).
General ApplicationWe have updated some missing permissions on the CEM-APPROVE role, when trying to modify allocations.
General ApplicationWe have avoided a SETTL-NULL error in the Expense/Mileage/Per Diem inbox when "Keep history in Continia Online" was Never. The issue was occurring if the document belonged to a Settlement.
General ApplicationWe have fixed missing captions in the Expense Management Setup groups.
General ApplicationWe have added actions to open the Default Continia User Setup page from the Expense User Group and Per Diem Group pages.
General ApplicationThe reimbursement method options have been changed from Vendor (On User) to Internal (On User) since the caption is no longer relevant because we have also introduced the possibility to post on an Employee, as well.
General ApplicationWe have missed exposing events that were otherwise documented as being exposed.
General ApplicationWe have added multiple new Event Publishers. The updated list can be found here:
General ApplicationWe have fixed an issue where the client add-in would not show correctly a PDF document that had only one page. The issue was only found in Business Central on premise apps.
General ApplicationWe have added missing indirect permissions for Table 6086344 "CEM Credit Card User Mapping" needed for the CEM-APPROVE role.
General ApplicationWe have done improvements in the permission sets, especially indirect permissions for Credit Card and Transactions in the Approval flow.
General ApplicationWe have fixed an issues where the Navigate page would not show Expense Management related documents, in an installation where Document Capture was not active.
General ApplicationWe have done few French translation corrections.
ExpensesWe have fixed an issue where the Country Code was not inherited from the Transactions to the Expense.
ExpensesWhen a non-refundable expense was allocated into a refundable and a non-refundable part, the Expense showed as Rejected in Continia Online and the Continia Expense app. We have changed it to Approved since some parts of the expense will be refunded.
ExpensesIn previous versions we have introduced the possibility of updating the amount calculations, after a document has been completed. An update was sent to CO with the newly calculated amounts. This updated would have been without attachments, so the user history did not contain the attachments anymore. We have fixed this issue.
ExpensesWe have fixed an issue where an expense was posted without an amount when the Matching Method would have been Never Required and the Vendor on the user would have had a currency specified.
MileageMileage with company vehicles don't necessarily need a mileage rate. We have found and fixed an issue when a rate actually existed. The user total distance would have never been reset when a new mileage year started.
Credit Card TransactionsWe have fixed an issue that caused the Bank Country/Region Map values to not be saved. This was happening in a situation where the string to be mapped was the same as the country code.
Per DiemIn approval entries comments were not shown for Per Diems.
Per DiemWe have prevented changing per diem details on a posted per diem.
Per DiemWe have addressed an issue in the Per Diem calculation engine for the hourly ratio method, where a 24 hours calculation would bring different results depending on the time of the day the trip started.
Per DiemWe have changed the Per Diem calculation engine when using sub-rates, so that the sub-rates are only applied in the last day of the journey, not in the first day.
Per DiemWe have fixed an issue in the Per Diem calculation where the meals were not deducted from the total allowance, when the "First/Last Day calculation method" is set to "Sub Rates" or "First/Last Day fixed rates"
Document ApprovalWe have fixed an issue, where an approver was not able to see documents rejected on behalf of someone else in the web approval portals history view.

Expense Management 2020 R2 Service Pack 2

Released: December 22, 2020
App version: 6.5.2
FOB version: 6.50.02

New or changed functionality

Functional areaDescription
PlatformWe have added the possibility to refund the Continia users via the Employee ledger entries. In the past Continia users would have been able to be refunded only by creating a Vendor. Both options are still available but only Employee posting will have priority over the Vendor. This feature is only available from MS Dynamics NAV 2018.

Bug fixes

Functional areaDescription
PlatformWe have prevented the error below which is found in installations with Business Central Clients, including MS Dynamics NAV Clients from 2015 and onwards. The error would occur in the Expense App due to an unknown version of Expense Management. This was due to user export from a company that didn't have Expense Management activated.
  • "Field Name DESCRIPTION is defined more than once. Contact your local administrator.“
PlatformWe have added the field "Approval By" on all the posted document lists.
PlatformWe have removed copyright details from the "About Expense Management" page. Copyright details are handled troughout the activation processes in Continia Core.
PlatformA custom text field longer than 50 characters would have failed in the Approval Portal. We are now enforcing the max limit
PlatformWe have prevented an issue caused by an Expense Management subscriber to the Table Business Setup - OnRegisterBusinessSetup. When Expense Management was not activated, the following error would have occured:
  • “The Expense Management Setup does not exist. Identification fields and values: Primary Key='' Page Manual Setup, Intercompany must close.”
PlatformWe are now updating Amount calculations in the App/Expense Portal, after the document was synchronized in Business Central. In the past many documents would have not had returned the amount calculation, resulting in a status "Pending Calculation" which was never updated.
PlatformWhen exporting users, in versions before MS Dynamics NAV 2016, the user export would have failed if the user name was longer than 20 characters.
  • "String length is 25 but it has to be smaller or equal than 20 characters. Value: "YOUR_LONGER_THAN_20_USER_NAME"
PlatformExpense Management Assisted Setup would have failed with the error below, when the Gen. Business Posting Setup code would be longer than 10 characters.
  • "The length of the string is 17, but it must be less than or equal to 10 characters."
PlatformWe are skipping the status report automatic sending if Expense Management is not activated. Sometimes, when taking a database backup and the Job Queues were not deactivated, un-wanted e-mails were sent to the users.
PlatformWe have made "Employee No." visible all the time on Continia User Setup card.
PlatformWhen exporting setup with Expense Management Assisted Setup, the "Default User Setup" would have causes an error if the user name is longer than 20 characters.
PlatformOn history documents we made sure that all the documents on a settlement are uploaded,when only one document would have pushed to Continia Online.
PlatformIt is now possible to Preview-Post documents even when they are not yet approved.
PlatformIn a new installation, where the Expense Management Assisted Setup was not run, the message below would be presented on all the pages. We have changed the code so that it prefills the Data Version in this situation, with the current version of the application.
  • "You must upgrade Expense Management data. Please perform the upgrade in Expense Management Setup."
PlatformWe have increased the timeout limit to 30 min when sending release notification entries in a background session (e.g. when uploading history to the cloud). If not all release notification entries can be processed in that time span, then a new run is triggered after 10 min
PlatformWhen opening the Release Notification Entries page you would see entries with the status Pending, Error, and Ignore. This has been changed so you now only see entries with status Pending and Error.
PlatformWhen sending release notifications manually from the Release Notification Entry pages, the progress bar was hidden.
PlatformOn the Settlement Inbox, the fields "Created by" were updated all the time the entry was processed. Instead the fields "Processed by" are no now updated.
PlatformWhen uploading a new company image, we are enforcing the Expense App requirements of the logo. The image must be 60 by 60 pixels.
PlatformWe have prevented an unwanted notification when Expense Management is not activated. The notification would have said that assisted setup is available, but then it would fail if the user would interact with the notification.
PlatformWe have added the possibility to configure the Tax Group Code. The Field Type is included in the setup file.
PlatformCaption improvements in the French localizations.
PlatformWe have added support for Business Central 2019 Spring CU19.
PlatformExpense Management is now available for Iceland, Finland, Brazil, Ireland, Italy, Hungary, Mexico and South Africa in Microsoft AppSource.
PlatformWe have added the following Publisher Events:
  • Codeunit 6086302 “CEM Navigate Mileage – Find”
    - OnBeforeNavigateMileage
  • Codeunit 6086306 “CEM About Expense Management”
    - OnAfterFullProductName
  • Codeunit 6086308 “CEM Expense Inbox-Transfer”
    - OnAfterHandleAllocations
    - OnBeforeExpenseAllocInsert
  • Codeunit 6086317 “CEM Navigate Bnk Trans. - Find”
    - OnBeforeNavigateBankTrans
  • Codeunit 6086319 “CEM NAV-version Mgt.”
    - OnBeforePostGenJnlLine
    - OnBeforePostJobJnlLine
  • Codeunit 6086322 “CEM Navigate Expense - Find”
    - OnBeforeNavigateExpense
  • Codeunit 6086326 “CEM Navigate Settlement - Find”
    - OnBeforeNavigateSettlements
  • Codeunit 6086330 “CEM Expense-Post”
    - OnBeforeValidatePricesInclVAT
    - OnAfterEmployeePICreated
    - OnAfterEmployeeCrMemoCreated
    - OnAfterBankPICreated
    - OnShouldSkipPosting
  • Codeunit 6086331 “CEM Expense-Post (Yes/No)”
    - OnBeforeConfirmAccMissmatch
  • Codeunit 6086336 “CEM Posting Functions”
    - OnBeforeAddJobsToJnlLine
    - OnAfterAddJobsToJnlLine
    - OnBeforeCreateJobJnlLine
    - OnAfterCreateJobJnlLine
  • Codeunit 6086338 "CEM Settlement-Post"
    - OnBeforeBalancePostGenJnlLine
    - OnAfterBalancePostGenJnlLine
    - OnBeforeExpensePostGenJnlLine
    - OnAfterExpensePostGenJnlLine
    - OnBeforeMileagePostGenJnlLine
    - OnAfterMileagePostGenJnlLine
    - OnBeforePerDiemPostGenJnlLine
    - OnAfterPerDiemPostGenJnlLine
    - OnAfterValidatePostBalanceAccountNo
  • Codeunit 6086351 “CEM Mileage-Post (Yes/No)”
    - OnBeforeConfirmAccMissmatch
  • Codeunit 6086515 “CEM Settlement Online Mgt.”
    - OnAfterReadSettlementDims
  • Codeunit 6086516 “CEM Expense Online Mgt.”
    - OnAfterReadExpDimensions
    - OnAfterReadExpAllocDimensions
  • Codeunit 6086517 “CEM Mileage Online Mgt.”
    - OnAfterReadMilDimensions
  • Codeunit 6086518 “CEM Per Diem Online Mgt.”
    - OnAfterReadPerDiemDimensions
  • Codeunit 6086535 “CEM Navigate Per Diem - Find”
    - OnBeforeNavigatePerDiem
  • Codeunit 6086537 “CEM Field Type Code Mgt.”
    - OnAfterGetExpSystemFieldNo
    - OnAfterGetExpAllocSystemFieldNo
    - OnAfterGetMilSystemFieldNo
    - OnAfterGetPerDiemSystemFieldNo
    - OnAfterGetDetailSystemFieldNo
    - OnAfterGetSettlSystemFieldNo
ExpensesWe have corrected an issue where the "Created Doc. No." on a posted document would have not been filled. When pressing Navigate on a posted Expense, no document was able to be retrieved. The issue happens when using "Preferable Purchase Invoice" on a matched expense where the credit card is linked to a Vendor.
TransactionsWe have prevented the error below when changing "Post at import" from false to true, when the Intermmediate Account would have been the same as the Credit Card Account.
  • "G/L Account cannot be found. Value='' "

Expense Management 2020 R2 Service Pack 1

Released: October 7, 2020
App version: 6.5.1
FOB version: 6.50.01

Bug fixes

Functional areaDescription
PlatformWhen an error occurred while sending history documents to Continia Online, no feedback was given to the user. Moreover, sometimes an unrelated error message could have been presented. The issue is only found in the NAV 2013 to NAV 2017 clients.
PlatformWhen an Expense Management document was paid, we would have created a background session for sending that information to Continia Online. That is not recommended by Microsoft because it can lead to performance issues, so we have changed the functionality to use the Task Scheduler instead.
PlatformThe Expense Management Assisted Setup would have jumped to the "Setup Company" step when a bank record would have been created in the Expense Management Setup. We have added extra conditions when taking the decision if the system is a new installation or not.
PlatformWe have changed the approval mail subject in the setup file from "Your expenses awaiting approval" to "Documents waiting for your approval"
PlatformThe Assisted Setup and Manual Setup actions were visible in versions older than NAV 2017 but the functionality had no implementation. The actions have become hidden in those versions.
PlatformWe have added read permissions for Tax Area and Tax Area Group.
PlatformWe have improved the messages in Comments on a Per Diem.
PlatformThe Expense Management Assisted Setup was supposed to add a Private Car and a Company Car to the list of Vehicles. It failed to add the Company car. When importing the setup from Continia Online the two Vehicles got added in English. Now you only see the two Vehicles in the local language.
PlatformWe have removed the S-DEPARTURE DATETIME and S-RETURN DATETIME fields from the setup file so that they will not be configured fields by default.
PlatformWe have removed the company logo Blob bitmap from the Expense Management Setup page.
PlatformAfter exporting the Expense Management Setup using the Assisted Setup, the system would continue to setup the Expense Management instead of going to the last page of the Assisted Setup. This has been fixed.
PlatformSynchronization would have failed if the field translation was longer than 30 characters. We have increased it to 50 characters.
PlatformCaption improvements in FRA.
PlatformIf no archive path was setup in Expense Management Setup, you could the this error: "The value of COPYSTR parameter 2 is outside of the permitted range."
PlatformWe have fixed an issue in the Danish and Spanish translations where an action category in then EM Setup page was not translated. In Danish it would have appeared as "Kategori 7".
PlatformWe have added missing captions on the Reimbursement Method options in the Default User Setup page.
PlatformA document was not sent back to the expense user if a reject comment would have not been specified.
PlatformIf the fields FROM HOME and TO HOME would be configured, it was never possible to remove them from Configured Fields because of the error below”:
  • “You are not allowed to delete a system field: FROM HOME".
PlatformWe have added the following Publisher Events:
  • Codeunit 6086338 "CEM Settlement-Post"
    - OnBeforeBalancePostGenJnlLine
    - OnBeforeExpensePostGenJnlLine
    - OnBeforeMileagePostGenJnlLine
    - OnBeforePerDiemPostGenJnlLine
PlatformWe have updated the RDLC for the status report because the "Reimbursed"/"Paid" column was not present.
PlatformWe have fixed an issue that was crashing the Expense Management Assisted Setup in the Spanish localization when using the Spanish language. The error below would have been encountered.
  • "Interrumpir en mensaje de error: No hay Idioma dentro del filtro.Filltros: ID Idioma Windows: 3082"
PlatformOn the Assisted Setup we have changed the Danish caption "Afslut" with "Udfør" to be more consistent with standard NAV/BC.
PlatformSupport for Business Central Wave 1 (Spring) Cumulative Update 16.
ExpenseWe have added the Reimbursement Method field on all the document details (Expense, Mileage, Per Diem)
ExpenseThe "Cash/Private" field was hidden when matching was not required. That made it impossible to specify amounts paid by cash.
ExpenseWhen showing digitally signed documents, we have added a dialog asking which document should be visualized: either the original attachment or the digitally signed attachment.
ExpenseDepartment items for document registers have been removed from the UI.
Expense"Merge expenses" action is now hidden when bank transactions are disabled.
ExpenseThe Expense Allocation Dimensions page were showing both Dimensions and Extra Fields. Extra Fields now have their own page and we fixed some related issues.
ExpenseWhen posting the last remaining approved Settlement, you would get the following message:
  • "Posted must be No in Expense Header Document Type='Settlement',No.=''.
We have changed that so you get back to creating a new Settlement.
ExpenseWe have avoided an the error below when posting Vendor ledger entries with Jobs. The Job posting will be skipped in this case, without an error.
  • "Bal. Account Type must be G/L Account or Bank Account."
ExpenseWe have fixed the attachment counter in the add-in. In the BC clients the add-in was presenting wrong information for a PDF with multiple images.
ExpenseRotating images in NAV/BC was not working on expenses.
TransactionsRemoved an un-neccessary confirm message on the expense setup page, when changing the value of "Post At Import".
TransactionsA confirm message was presenting the text below. We are not showing it when there is no bank transaction to be processed.
  • "This will post 0 bank transactions to intermediate expense account. Do you want to continue?"
MileageWe are now downloading and storing pdf formatted attachments on mileage.
MileageWe have fixed an issue when creating a new mileage from the mileage card in MS Dynamics NAV 2009 R2 would have resulted in the following error:
  • "Entry No. must be filled in. Please enter a value."
MileageThe action "Recalculate Mileage Rate" had no quick access key in the Form Mileage Rates. We have added a quick access key and made the text shorter in version 7.00.
MileageWhen posting Per Diem or Mileage on a Settlement, the external document number would have been wrongly filled. We have added the Per Diem and Mileage external document number in this situation.
Per DiemWhen pressing View on a Per Diem from the Approval page with the EM-APPROVE permission set, the following error would occur:
  • "You do not have the following permissions on TableData CEM Per Diem Group: Read" We have given read permissions to this table and other setup tables. (Mileage Rate, Per Diem Rate, Allowance, Per Diem Posting Group, EM Country/Region).
Per DiemThe "Per Diem Reimbursement" control action was missing in the Role Center.
Per DiemPer Diem rates were created for the year 2019 instead of 2020. This would have triggered an un-neccessary dialog when opening the Per Diem page.
Per DiemWhen posting a per diem with accommodation allowance, a general ledger entry was created on the associated account with amount 0. We have changed the functionality so that 0 amounts are not posted anymore.
Per DiemSettlements total amounts would have not included the Per Diem amounts in the calculation.
Per DiemWe have aligned the appearance of the "Description 2" on the Per Diem card, with that on the Expense card.

Expense Management 2020 R2, hotfix 1

Released: September 10, 2020
App version:

EM6.50 hotfix 1 has only been released for the on-premises and cloud APPs. The below-listed issues will be corrected in EM6.50 SP1 for the FOB based versions of NAV.

Bug fixes

Functional areaDescription
UpgradeWe have fixed a potential critical issue for the upgrade routine. This could have happened if incomplete Continia User Setup would have been created (without having a User Setup entry). The upgrade would have failed irremediable in this situation.
UpgradeWe have fixed an issue on the Expense Management Setup where the “Release Notification Method” (introduced in EM 4.00 SP02) would have been changed as part of the upgrade.
UpgradeWe have fixed and issue in which the settlement was disabled as part of the upgrade.

Expense Management 2020 R2

Released: September 1, 2020
App version:
FOB version: 6.50

New or changed functionality

Functional areaDescription
SetupWe are now issuing reminder message to add mileage rates and per diem rates for the upcoming year 14 days before year end. If new rates have not been added, all mileage will be marked with a comment that the amount has been calculated on a rate which is older than a year. This warning will raise awareness at the posting time, where an extra confirmation will be necessary
SetupIn the Field Types, when filtering the lookup values it is now possible to add filters on an a filed of type Option. Multiple options will then be able to be selected, compared to the past versions where only one value could be selected for filtering. A new option field "Release Notification Method" is replacing the boolean field "Send Release to App". The options are Never, Instantly, and Scheduled.
UI/UXWe have added titles to all the pages in the setup wizard.
UI/UXThe Expense Management Setup Wizard has been redesigned.
UI/UXThe Expense Management Setup page has been redesigned to optimize the setup process.
UI/UXThe Setup Wizard doesn’t add default RoleCenters anymore.
UI/UXThe Setup Wizard creates the RoleCenters automatically, as opposed to the past where user the user had to take a decision. We have therefore simplified the Setup Wizard.
UI/UXThe Setup Wizard will automatically create the demo bank agreements, in a demo installation, as opposed to the past when user input was needed.
UI/UXA new page was added in the Expense Management Setup to setup the Approval Portal. The setup of Approval Portal will no longer be included in the setup Wizard.
UI/UXThe ”Default Web/App Language” field has been removed from the Setup wizard. ENU will be set as the default language. It can still be changed from the Expense Management Setup
UI/UXThe field “Limited Role ID” has been removed from the Expense Management Setup. It is implicitly assumed that this user is the user who has "EM-NAVUSER" permission set.
UI/UXAssisted Setup and Manual Setup are available from the Expense Management Setup page.
HistoryWe have added the possibility to keep history documents in the cloud (Continia Online). This way all documents can be visible in the Expense App/Portal up to one year.
Status ReportThe payment status of documents can be filtered on the Expense Management Status Report.
Digital SignWe have added the possibility to sign the attachments digitally. This is especially relevant for the Spanish market where this is a legal requirement.
File StorageWe have introduced the possibility to extract all the expense attachments in an archive file. This is relevant for VAT claims. The documents can be exported from the posted Expense and Settlement pages.
File StorageIt is not possible to store attachments in Azure Blob Storage.
EventsWe have added events in the file handling so that external extensions can implement their own storage location. Help from developers will be necessary, so please contact support for further details.
Add-inWe have added the possibility to show PDF files in the web client. The PDF is converted into multiple PNG pages, and the Add-in presents one page at a time.
SettlementIt is now possible to make the use of settlements mandatory. In the past it was not enforced.
ExpenseA warning comment is raised on an expense if similar expenses exist on the same date with the same amount.
ApprovalWe have separated the Expense Management approval flow from the Document Capture one. On “Continia User Setup” we have introduced a new field “Expense Approver ID” that is used to specify the approver for EM documents.
PostingWe have added the document number for posted documents in the Expense App/Portal.
ReimbursementWe have split the reimbursement method so that different methods can be selected on different document types. As an example, expenses can have a different reimbursement method than mileages or per diem.

Bug fixes

Functional areaDescription
SetupWe have added the "VEHICLE REG. NO." field type into the setup file. This is already uploaded to versions 4.xx and 4.50.
SetupWe have hidden the "Employee No." on the “Continia User Setup”, when Lessor Integration is disabled.
SetupIn the Expense Management Setup Wizard, when switching between the different possible Actions: Import Configuration, Export Configuration and Setup Company, you would experience that when coming back to Import Configuration it would suggest Import from File rather than Import from Online. This has been fixed so if you have entered a filename, then the default option is Import from File if you have not entered a filename the default option is Import from Database.
SetupLookup values are not allowed for Field Types that are not of data type Code. We have prevented this setup, as it was not enforced in the past.
SetupWe have prevented the user from adding a global dimension to Custom Fields in Expense Management Setup. The Global Dimensions are already present on the relevant tables.
SetupValidation and formatting of input in the Field Value in Extra Fields have been improved to respect the XML format.
UI/UXEditing the Departure Date/Time and Return Date/Time on the Per Diem became difficult if the difference was more than 180 days. The tests were too restrictive and could deadlock the user. If a blocking condition happens the Return Date/Time is cleared, and the user can easily change the Departure Date and afterwards the Return Date.
File StorageWe have fixed a bug where old attachment files would remain in the File Storage system when synching back and forth between Continia Online, even though they should have been discarded.
Add-inWe have fixed an issue where the Add-in image would not be refreshed on a non-editable settlement.
SettlementFixed a bug where sending a Settlement from the Expense Portal with departure and/or return date/time exceeding 31-12-9999 18:59 would cause synchronization with NAV/BC to crash.
SettlementIn the Posted Settlement List, the Amount (LCY) was only totalling the amount from the mileage and the amount from the Expenses. We have also added the Per Diem amount.
ExpenseWhen creating a new expense or a new mileage, the fields "Expense Account Type" and "Expense Account No." (also the external accounts) would have been hidden by default and only shown after a refresh. We have made them visible as soon as the user changed or validated the value.
SynchronizationInbox processing will not fail when a document is already posted. The entry will be accepted.
PostingSales Tax for Canada will be calculated, considering that the total amount includes taxes. Previously taxes were calculated based on the total amount.
PostingWhen posting a mileage with Purchase Invoice with Dataloen integration, a Purchase Invoice would still be created in the system even though it should have not.
PostingIn Business Central clients, when posting with Purchase Invoice, the users would have gotten the message below. This message was only meant for the Canadian localization. "Expense Management Canada extension is required for this functionality. Please install the extension from Microsoft AppSource."
PostingWhen disabling Post at Import in the Expense Management Setup, the Intermediate Posting G/L Account was required. This is no longer the case. Bank Transactions will be reverted to their original accounts.
ReimbursementWhen changing the Reimbursement Method from the Expense User Group a dialogue would present the user the possibility of updating the new Reimbursement Method to all the open documents. This method missed a re-validation of errors on these documents, so even though the issues were resolved, the error was still present.
PermissionsA team member is not stopped from rejecting an approval entry anymore when notifications are enabled.
DimensionsThe Per Diem did not inherit the Default Dimensions, except for Global Dimension 1 and 2. The issue was found in versions older than NAV 2009 R2. When creating a Per Diem with a User linked to either a salesperson/purchaser or a vendor with Default Dimensions, then these dimensions were not passed on to the Per Diem.
DimensionsDefault dimension issues were not presented in the Expense Comments. We have fixed the issue.
CaptionsSeveral caption improvements have been made.
CaptionsWe have renamed "User Paid Credit Card" with "Private Invoiced Credit Card."