Expense Management Permissions

In order to be able to use Continia Expense Management, you must be assigned one or more permission sets (also known as "roles") that provide you with the permissions you need. There are several different predefined permission sets, each of which includes a number of permissions that grant access to certain features and enable you to carry out various tasks. If necessary, you can also create your own custom permission sets.

Another way to obtain certain permissions is by becoming a member of a user group to which the needed permissions have been applied. For more information, see Assigning permissions to users and user groups.

Note

In addition to the Continia permission sets mentioned in this article, you must also be assigned the standard Microsoft Dynamics 365 Business Central permission sets in order for all permitted operations to work as intended.

Overview of predefined permission sets

Two types of predefined permission sets are relevant to users of Expense Management:

The Expense Management permission sets are a supplement to the standard Continia permission sets and work in combination with these.

Standard Continia permission sets

Permission setDescription
CSC BASICThis permission set grants you access to all Continia Core features and enables you to obtain the Expense Management activation status. All users of Expense Management must be assigned the CSC BASIC and CEM-ALL permission sets to ensure that all standard features work as intended.
CSC APP SETUPThis permission set allows you to activate Continia products, including Continia Core. It's mainly used for product installation and – in Business Central online – when making changes to subscription agreements, such as selecting and deselecting subscribed modules. The permission set is mostly required in online deployments of Business Central, as users who set up on-premises environments typically use the CEM-SUPER permission set instead.

Expense Management-specific permission sets

Permission setDescription
CEM-ALLWith this permission set, you're able to perform all basic Expense Management operations in Business Central. All users of Expense Management must be assigned the CSC BASIC and CEM-ALL permission sets to ensure that all standard features work as intended. The CEM-ALL permission set may also be necessary for Business Central users that don't use Expense Management, as they may still need certain permissions to access and run objects that somehow interfere with the standard Business Central code.
CEM-NAVUSERThis permission set allows you to register documents in Business Central using Expense Management. Note that you must also be assigned certain standard Business Central permission sets in order to use Expense Management to process documents, depending on what version of Business Central you're using.
CEM-APPROVEUsing this permission set, you can perform all basic approval operations when approving documents in either Business Central or the Continia Web Approval Portal: approve, reject, put on hold, forward, and add comment. The permission set isn't sufficient on its own but should be used together with either CDC-APPROVE or CDC-WEB, as Expense Management uses the overall Document Capture framework for approval.
CEM-SUPERWhen you're assigned this permission set, you get full access to all Expense Management tables. This typically applies to users who set up Expense Management.

Assigning permissions to users and user groups

Assigning Expense Management permissions to users and user groups is a standard Business Central process. For more information, see Microsoft's article Assign Permissions to Users and User Groups.

Creating custom permission sets

Creating your own permission sets manually is a standard Business Central process. For more information, see Microsoft's article Assign Permissions to Users and User Groups.

See also

Assign Permissions to Users and User Groups (Microsoft article)