Before you can start working with expenses in Continia Expense Management, you have to import them into your system. There are two common ways of doing this, as explained below.
Expenses are imported when a synchronization with Continia Online is performed. Synchronizations can be carried out manually or be scheduled to run automatically in job queues, see How to setup Expense Management Job Queues
Continia Online is a cloud solution that connects the Continia Expense App and the Continia Expense Portal to the Business Central client, and data can be synchronized across these three applications.
Using the Continia Expense App
Expense users can submit expenses using the Continia Expense App. These expenses are then transferred through Continia Online, with the next synchronization, to Business Central. Typically, the Continia Expense App is set to automatically synchronize with Continia Online using job queues.
Using the Continia Expense Portal
Expense users can also submit expenses using the Continia Expense Portal. These expenses are then transferred through Continia Online, with the next synchronization, to Business Central. Typically, the Continia Expense Portal is set to automatically synchronize with Continia Online using job queues.
Using the Business Central client
Expenses can also be created in the Business Central client. You can use the setting Limit Document Visibility on the Continia User Setup Card when you want to limit document visibility for a certain user to that user's own documents.
You may also create expenses by forwarding an email with attached receipts to Continia Online. You will then receive an email with a request for more details. At the same time, the documents will become visible in the Continia Expense App and the Continia Expense Portal.
You can use these email addresses for each of the applications:
- Demo: firstname.lastname@example.org
- Production: email@example.com