Requirements for Using Continia Web Approval Portal On-Premises

This article lists the requirements for using the Web Approval Portal with Microsoft Dynamics 365 Business Central on-premises. You can find the online requirements here.

Documents can be approved using either the Business Central web client or the Continia Web Approval Portal. The Web Approval Portal is built on the standard approval functionality used in Business Central, but it’s a separate service that can be accessed by licensed users from any supported web browser. The web browsers that are supported for Continia Expense Management are also supported for the Web Approval Portal.

To use the Web Approval Portal on-premises, you must be running Microsoft Dynamics NAV 2009 R2 or later. Certain Microsoft Dynamics NAV/Business Central web services – SOAP and OData – must be enabled too, as this is how the Web Approval Portal communicates with Dynamics NAV/Business Central.

Important

As the Web Approval Portal requires web services, it only works in conjunction with the runtime version of Dynamics NAV 2009 R2 or later. The runtime version enables you to use the Web Approval Portal with NAV versions older than 2009 R2.

In addition, you must meet the requirements listed below, depending on your version of NAV/Business Central. Note that all users must be licensed according to the Microsoft licensing terms, which may differ from version to version.

Important

Please always consult the Microsoft licensing terms for the actual legal requirements, regardless of how these are interpreted on Continia Docs or in any other Continia documentation. In particular, check the Team Members section in the Microsoft Dynamics 365 Business Central Licensing Guide, available for download on the Business Central website.

Continia’s current interpretation of the Microsoft terms is as follows:

NAV/BC versionDescription
Microsoft Dynamics 365 Business CentralEvery user of Dynamic 365 Business Central must have a named user license. A “named user license” is a separate user subscription license (SL) that's specific to each user and can’t be shared with others, as opposed to concurrent user licensing.

For approval users that only approve documents and change purchase lines, Team Member licenses are sufficient, subject to Microsoft licensing conditions. In all other cases, Continia only supports users with Essentials or Premium licenses.

For details about the Team Member license and how add-ons may affect the use of this, see the Microsoft Dynamics 365 Business Central Licensing Guide. You can download this guide on the Business Central website.
Microsoft Dynamics NAV 2013 R2 to NAV 2018For Microsoft Dynamics NAV 2013 R2 to NAV 2018, every user must be present in the user table, either as a Full User or a Limited User. When a user accesses the website, the user session will be active for two hours for Full Users and 15 minutes for Limited Users.
Microsoft Dynamics NAV 2013Access to Microsoft Dynamics NAV 2013 requires a concurrent user license. Data requests are very limited and disconnect the NAV session immediately after the web page has been loaded. In most cases, this will result in effectively only one concurrent NAV user, even though multiple web users access the site simultaneously.
Microsoft Dynamics NAV 2009 R2A Light User is required for each named web user.

Supported authentication methods:

  • Windows authentication
  • For Microsoft Dynamics NAV 2009 R2: only Windows authentication
  • For Microsoft Dynamics NAV 2013 and later: both Windows and NAVUserPassword authentication
  • For Microsoft Dynamics NAV 2018 and later: Office 365 authentication

Important

The Web Approval Portal currently doesn't support the simultaneous signing in of users from different databases. This means that if your organization has more than one database in Business Central and exports users from one of these databases to the Web Approval Portal, only those newly exported users are able to sign in to the Web Approval Portal – all existing users previously exported from another database will be deleted from the Web Approval Portal and unable to sign in.

User termination:

  • To prevent access to the Web Approval Portal for a specific database user, the user’s web service key in NAV must be renewed.
  • To prevent access to the Web Approval Portal for an Office 365 user, the user must be disabled in Azure Active Directory.

Note

Security filters are currently not supported in the Web Approval Portal.

The Web Approval Portal can be hosted either by Continia (continiaonline.com) or on a local server. Both types are accessed via web browsers, so the difference only has to do with how they’re hosted. The above information applies to both types, whereas the following requirements only apply to locally hosted Web Approval Portal installations.

You can only use the locally hosted version of the Web Approval Portal if you’re using Business Central on-premises. The server that the Web Approval Portal is installed on must have the following components installed in order to meet the minimum requirements:

  • Windows Server 2008 R2 Service Pack 1 or later
  • Internet Information Services 7.5 or later
  • Microsoft .NET Framework 4.7.2
  • The latest Windows service packs and hotfixes

In the table below, you can see what versions of NAV/Business Central are compatible with each of the two versions of the Web Approval Portal (WAP):

VersionOlder than NAV 2009 R2 runtime1NAV 2009 R2 runtimeBusiness Central cloudBusiness Central on-premises
WAP hosted by ContiniaCheckmarkCheckmarkCheckmark
Locally hosted WAPCheckmarkCheckmark


  1. Note that the runtime version enables you to use the Web Approval Portal with NAV versions older than 2009 R2.

See also

Minimum Requirements for Using Continia Expense Management On-Premises
Business Central website