Working with FA(3) documents

  • 10/03/2026
  • 7 minutes to read

This article describes how to handle FA(3) documents in Continia eDocuments, from checking the status of incoming documents to recognizing and sending them.

Note

The names, actions, and processes described here may change over time. For the most up-to-date information, see IT.integro's documentation.

To check the status of an incoming document

  1. Search (Search) for and select NSel Incoming Documents.
  2. Under the Continia eDocument Status column, check the status of the desired document.
Continia eDocuments StatusDescription
EmptyThe document has not been transferred to Document Capture yet.
UnidentifiedThe document has been transferred to Document Capture, but no XML structure has been assigned to it. To address this:
  1. Make sure the latest configuration is installed.
  2. Search (Search) for and select Continia Inbound eDocuments.
  3. Select the unidentified document and, on the action bar, click Actions > Re-identify Structure.
ReceivedThe document has been transferred to Document Capture, but it hasn’t been imported into a document category.
ProcessedThe document has been fully transformed from the XML file into an actual business document.
RegisteredThe document has been fully converted from an XML file into a business document.
FailedThe document has been transferred to Document Capture, but an error has occurred – such as invalid XML or processing issue. To address this:
  1. Search (Search) for and select Continia Inbound eDocuments.
  2. On the action bar, click View Error Logs
  3. Follow the suggested corrective action.
  4. If you can't fix the issue, contact Continia's support team.

To download an incoming document

If an incoming document has its Status set to To Download, it can be imported into Document Capture. To do so:

  1. Search (Search) for and select NSel Incoming Documents.

  2. If you don't see any documents, click Send Request for Documents to Download on the action bar.

  3. On the action bar, click Download NSel Incoming Document. The document is imported into Document Capture and its Status changes to Received.

    Note

    If a document has already been downloaded and its Continia eDocuments Status is still Empty, it's likely that the Continia eDocuments Bridge - IT.integro wasn’t installed at the time of download. To address this:

    1. Install the Continia eDocuments Bridge - IT.integro.

    2. Search (Search) for and select NSel Incoming Documents.

    3. On the action bar, click Import to Continia eDocuments.

Recognizing FA(3) documents

Capturing data in FA(3) documents in Document Capture is like capturing in other electronic document formats. However, FA(3) supports additional transaction scenarios.

Credit memos

The FA(3) format handles corrections to previously issued invoices in the following ways:

  • Net change of existing purchases.
  • Before and after corrections are imported in line pairs. One line credits the initial purchase, and another line contains the updated purchase information.
  • Annulments are imported as credit memos that fully reverse the original invoices.

The different types of corrections are automatically captured using the predefined master template. You only need to decide what account types and account numbers to use in the documents.

Prepayment invoices

Document Capture imports prepayment invoices as documents without any lines associated with them. These invoices only specify the prepayment amounts.

This type of invoice can be registered in two ways:

  • The standard prepayment functionality in Microsoft Dynamics 365 Business Central, which requires an existing purchase order for the prepayment invoice to be posted on. To do this, populate the following header fields in the Document Capture document:

    • Our Order No. (Nr. zewn. zam.) - enter the purchase order number of the order to register the invoice against.
    • Document Type (Zaliczka) - the document type should be set to Z.

  • Registration as an invoice with a G/L account relevant to the prepayment amount.

To send an invoice, correction, or prepayment

  1. Search (Search) for and select NSel Outgoing Documents.
  2. Select the desired document and, on the action bar, click Send Selected Document to NSeI.

To manually import FA(3) XML templates

If you're not required to use IT.integro's Polish localization, you can make use of FA(3)-ID and FA(3) templates provided by Continia – as long as you're using Business Central version 25 or newer.

For access to the required template files, contact Continia's support team.

  1. Search (Search) for and select Set Up Document Capture.
  2. Click Next. In the dropdown list by the Action field, select Import Configuration.
  3. In the dropdown list by the Import from field, select File.
  4. Set the File Name to the desired XML import template and click Next.
  5. Select the desired templates to include and click Next > Finish.

The FA(3)-ID and FA(3) templates are added to the ZAKUP document category. These templates support the receiving of simple FA(3) documents and, if needed, can be modified to build extensive recognition capabilities.

Integration with the National System of e-Invoices (IT.integro article)
Understanding FA(3) for eInvoicing in Poland
Setting up the FA(3) format in eDocuments