Setting up Vendor Payment Information
Before you begin managing the purchase processes, you should configure the settings defining how to pay your vendors. Some settings can be defined as a default setup, for example, on the Payment Management Setup page or on the individual payment methods, while other settings must be defined directly on the vendor card or alternatively on the purchase document.
After having completed the installation of Payment Management, the payment method defined on your existing vendors must be changed to a payment method supported by Payment Management, as the solution only runs with these payment methods.
Managing assistance for vendor payment information
When creating a new vendor card, Payment Management can assist you in filling in some of the vendor payment information. The assistance concerns being notified about recommended information that needs to be filled in, automatic generation of preferred vendor bank account, and a payment method being suggested based on the vendor's country/region code.
To turn on or turn off the assistance for filling in the vendor payment information:
- Use the icon and search for Payment Management Setup, then select the related link.
- Under the Purchase and Payments FastTab, turn on or turn off the Activate Vendor Setup action.
Configuring payment information on multiple vendors at once
Payment Management comes with an assisted setup that allows you to validate and update payment information, such as payment method code and balance account, for multiple vendors at once. Use the setup to select which vendors you wish to update and specify the information that should be updated.
To update the payment information on multiple vendors at once, use the icon and search for Vendor Payment Setup, then select the related link.
If you want to review payment information for several vendors at once without changing the payment information, you can use the assisted Vendor Payment Setup guide. When specifying the payment methods that must be updated, you simply enter the same payment method in the field Payment Method (New), which is already stated in the field Payment Method (Current). This will import all vendors with the given payment methods into the vendor payment overview, making it possible for you to review the payment information without updating the payment methods.