Business Functionality

As an end-to-end solution for streamlining and automating vendor payment and bank account reconciliation processes, Continia Payment Management offers considerable benefits to virtually any business.

Built on a modular basis, it can be customized to suit your particular business needs. Every module represents an area of functionality, and you can choose to add any modules you want. You add these using the initial setup guide, which you can access straight from your Role Center.

Below you’ll find a description of each of the modules, along with an overview of their respective features.

Essential

With the mandatory Essential module, you get all the basic features you need to validate and export your payments, thereby ensuring that they comply with the requirements of your bank.

The Essential module includes the following key features:

FeatureIncluded
Detailed validation of all payments in accordance with bank requirements.Checkmark
Making payments to various banks from the same payment journal.Checkmark
Unique payment reference for each payment, ensuring 100% correct reconciliation.Checkmark
Automatic creation of payment ID (generated from the OCR string).Checkmark
Automatic summarizing of payments in the payment journal.Checkmark
Manual summary of payment lines in the payment journal.Checkmark
Creating and sending notifications.Checkmark
Predefined setup for importing and exporting bank files.Checkmark
Setting up customer application rules to help apply customer payments in the cash receipt journal.Checkmark
Payment history with an overview of the payment process from the moment the payment was created in the payment journal.Checkmark
Currency-dependent balance accounts.Checkmark
Assisted setup and validation of vendor payment information.Checkmark
Paying employee expenses from the payment journal.Checkmark
Validation of payment information on vendor, purchase, and sales documents.Checkmark

Statement Intelligence

The Statement Intelligence module assists you in the process of applying statement lines with both closed and open ledger entries. Using the features of Statement Intelligence you are close to automating the reconciliation process to a maximum.

The Statement Intelligence module includes the following key features:

FeatureIncluded
Automatic reconciliation using user-defined search rules.Checkmark
Merging of bank account statement lines.Checkmark
Reconciliation of employee payments.Checkmark
Reconciliation of customer payments.Checkmark
Customer reconciliation search rules.Checkmark
Vendor reconciliation search rules.Checkmark
Employee reconciliation search rules.Checkmark
Rules specific to each individual bank account.Checkmark
Search rules for the identification of fixed payments, with auto-generation of ledger entries.Checkmark
Various features to ease the bank account reconciliation process.Checkmark

Direct Communication

The Direct Communication module enables you to automatically communicate and exchange payment details directly with your bank, eliminating the need to manually import and export payment and bank account files.

The Direct Communication module includes the following key features:

FeatureIncluded
Automatic import and export of payment files.Checkmark
Status files from your bank with information on the status of each payment (such as "Sent", "Received", "Rejected", and "Paid").Checkmark
Automatic import of bank account statements.Checkmark

IBAN Lookup

IBAN Lookup makes it possible for you to automatically generate vendor bank account information based on IBAN numbers.

The IBAN Lookup module includes the following key features:

FeatureIncluded
Automatic generation of bank account details based on IBAN numbers.Checkmark

Direct Debit

The Direct Debit module includes the following key features:

FeatureIncluded
Support for Direct Debit for Rabobank, ING Bank, and ABN Amro.Checkmark

Payment Approval

With the Payment Approval module, you can set up a secure and safe approval process for approving vendor and employee payments. You can create approval workflows that include several approvers and set up whether the payment is approved based on the accumulated amount in the payment journal/line or a maximum amount per payment journal/line or vendor/employee.

The Payment Approval module includes the following key features:

FeatureIncluded
Enhancement of a range of common workflow and approval scenarios not supported by standard Business CentralCheckmark
Required approval of all payments made from a payment journal – either of the journal batch or the individual lineCheckmark
Ability to require approval of all payments made from a specific bank accountCheckmark
Multiple approvers with different approval amount limitsCheckmark
Automatic approval of payments within predefined amount limitsCheckmark
Delegation of approval requests to another userCheckmark
User-friendly process for approving, rejecting, or delegating approval requestsCheckmark
Ability to send approval requests for multiple purchase documents in one combined emailCheckmark
Functionality that enables users to add comments to a specific approval request before they handle itCheckmark
Searchable, secure archiveCheckmark
Payment Approvals Cue group on the Role Center for the roles: Accountant and BookkeeperCheckmark

See also

Feature Management
Detailed Changelog
Pricing details