Merge Pmt. Proposal Heads
Another function in the context of payment proposals is the merging of payment proposal headers. A possible scenario for this would be, for example, the existence of a backlog in a payment proposal.
Procedure: The payment method used specifies that a maximum of 3 entries are to be created per payment proposal head. The customer in our example has 10 open entries; among them, there are 5 credit notes as well as invoices. Now the payment proposal headers (incl. backlog) are created. The open credit memos thus create payment proposal headers that are not payable because they have a wrong sign (e.g. negative payment amount in direct debit for a customer). A corresponding error text is entered in the payment proposal card.
In this case, it is possible that payment proposal headers are combined and a payment advice is also generated. To do this, select the payment proposal header in the payment proposal that is to serve as the "main header". In the menu, select the function "Merge Pmt. Proposal Heads" from the menu. In the page that opens, you can mark the payment proposal heads that are to be included in the original "main header". The "Mark for Merge" field is available for this purpose.
The "Mark for Merge" field is activated for the respective selected line via the menu and the "Mark for Merge" function.
After confirming the page with OK, the corresponding items are transferred to the payment proposal header selected as the "Main header" and a payment advice is generated if necessary.
Example with setups There are two customers for whom the payment method "Merge" has been defined:
At this payment method it will be defined within the OPplus payment methods that the default payment type code should be SEPA direct debit (SEPA-LS) and that a maximum of 3 entries will be transferred to a payment proposal header (New Header per Entry). Furthermore, a payment advice should be generated from 5 items on.
The following open entries are in the system for the customers shown:
Customer D00090: 12 open entries |7 invoices | 5 credit memos | 700€ balance
Customer D00100: 8 open entries | 6 invoices | 2 credit memos | 1.300€ balance
A payment proposal is created for both customers. It is important that the option "With Backlog" is set when generating the payment proposal.
The result shows that a total of 4 Payment Proposal Headers were created for the first (D00090) and 3 Payment Proposal Headers for the second (D00100) customer.
Within the created payment proposal headers, the setting made on the payment form "Merge" (New Head per Entry) leads to the fact that in some headers there is a higher credit note amount than invoice amount. Therefore, these payment headers show corresponding error texts.
In the sum of the individual payment proposal headers, however, both customers have no backlog (total invoice amount > total credit memo amount). Therefore, it is advisable to summarize the individual customer's headers.
To do this, proceed as described above: Mark the payment proposal header in the payment overview into which you want to merge and select the function "Merge Pmt. Proposal Heads".
This opens a view (Payment Proposal List) of all payment proposal heads available for summary (Same payment proposal + Same account type + Same account number). In this case it is the three other payment proposal heads of the customer D00090.
Using the "Mark for Merge" functionality, it is now possible to select the corresponding payment proposal heads that are to be merged into the originally marked payment proposal head. In the payment proposal list there is a field "Mark for Merge" which marks the payment proposal heads that have been selected for the merge.
When the selection is complete, confirm it with "OK". (Cancel cancels the process, closes the window and removes the summary markers).
After confirming the desired summary, an associated message will be displayed: The marked Pmt. Proposal Heads are merged.
The updated payment proposal list will then only contain a payment proposal header for customer D00090.
The summarized payment proposal head now contains all 12 entries of the customer D0090 and shows a positive payment amount in total. Alternatively, a selective summary of the payment proposal heads of the customer would have been possible.
The payment proposal heads are rebuilt with the summary and the payment advice check is also performed.
[!IWARNING]
Line values changed manually in the payment proposal heads are not taken into account in the summary. For example, if a payment amount is changed from €1,000 to €500 in a line, the new, merged header will again contain the original value of €1,000. The reason for this is that the manually changed line is transferred to the current header and cleared. This corresponds to the functionality "Set/Delete Application". Here, too, a changed payment amount would return to its original value.