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Welcome to Expense Management
New and planned
Release plan
Detailed changelogs
Overview
Expense Management 2026 R1
Expense Management 2025 R2
Expense Management 2025 R1
Expense Management 2024 R2
Expense Management, old versions
Web Approval Portal
Expense Mobile App
Expense Portal
Detailed changelog for Docs
Previous changelogs
Expense Management 2024 R1
Expense Management 2023 R2
Expense Management 2023 R1
Expense Management 2022 R2
Expense Management 2022 R1
Expense Management 2021 R2
Expense Management 2021 R1
Expense Management 2020 R2
General application
Enhancements to the user interface
Support for Microsoft Entra IDs and SAS in Azure Blob authentication
Expenses
Intelligent VAT recognition and country-based VAT mapping
Email-to-PDF conversion
Post in document currency (per user)
Mileages
Currency codes on mileage rates
Expense reports
Transfer custom field values to ledger entries and general journals
Continia Expense App and Portal
ISO-based country mapping for the AI Receipt Scanner
Dimension corrections on an intermediate account
Enhanced standard dimension handling
Support for Intune on mobile devices
Previous release plans
Overview
2025 Release 2
2025 Release 2
Document Approval
Bulk approval in Business Central
Expense Reports
Enhanced tax travel expense statement
Expenses
Bank transaction posting description configuration
General Application
Enhanced department menu navigation
Per Diems
Assign per diems to projects by destination
The 12-month rule for per diems
Platform and Technology
Enhanced bulk user import in the Continia User Setup
2025 Release 1
2025 Release 1
Introducing Cash Advance
Improvements for the 60 day rule DK
Individual descriptions on specific document types
Viewing full details in a Document card from an expense report
Payment type handling enhancement
Enhanced image-to-PDF conversion for invoices processed with Document Capture
Posting project expenses in Business Central independently of the reimbursement method
Boolean value support in field dependencies
Group employee and vendor ledger entries in expense reports or by document type
Expense reimbursement page shows all expense types
Enhanced transparency for per diem calculations
Improving workflows with new Approve actions added to Expense Document cards
2024 Release 2
2024 Release 2
General application
Enhanced handling of purchase documents processed by other solutions
Expanded job queue setup options
Canada sales tax
Enhanced Microsoft 365 sign-in management
Improvements to the Purchase Contracts module
Expenses
Bank transaction descriptions follow expenses
Mileages
Enhanced attachment control on mileage expenses
Expense reports
Improved visibility of comments in expense reports
Streamlined document attachment
Expense Mobile App and Portal
Expense attachments visible on Allocation pages in the Expense Mobile App
Support for OData V4 for the Continia Web Approval Portal
Platform and technology
Demo machines with local data and setup files
Web Approval Portal
Fully functional cross-company dashboard listing all pending approvals
2024 Release 1
2024 Release 1
General application
Deletion, GDPR, and the Secure Archive
Changed user ID visibility for document log entries
Automatic creation of digital vouchers
Expense Mobile App and Portal
Figures indicating the number of documents for approval per type in the Web Approval Portal
AI Receipt Scanner improvements
Platform and technology
Easier migration from on-premises to online for older versions
Optimized export of users – part 1
Optimized export of users – part 2
Data maintenance using a job queue for Continia Expense Management tables
2023 Release 2
2023 Release 2
General application
Continia Hub
Secure Archive
Expenses
VAT/Sales tax input from expense users
VAT and sales tax amounts from Expense App and Expense Portal
Support for GST/GST-free expenses in Australia
Support for automatic allocation using distribution codes
Dynamic zoom in the document viewer
Per diems
Support for the German 3-month rule
Document approval
Configurable messages
Expense Mobile App and Portal
Matching variance settings synchronization from Business Central to Continia Online
Improved currency OCR recognition by matching against ISO codes
Autofill in the Expense Mobile App and Portal
Platform and technology
Autozoom in Business Central add-in
2023 Release 1
2023 Release 1
General application
In app introductory videos
Continia notifications
Description field extension
Better validation of number series and source codes
Payment type UI improvements
Portuguese localization
Polish localization
Purchase contracts module
Improved payment details
Payment types for user groups
Mileages
Mileage receipt VAT calculation improvements for the UK market
Per diems
Expanded options for calculating per diem sub rates
Expense Mobile App and Portal
Receipts list
Platform and technology
Support for the Business Central Universal Code Initiative
Avoid business central universal code initiative fees
2022 Release 2
2022 Release 2
General application
Resize the document page
Expense Mobile App and Portal
Saved receipts improvements
AI Receipt Scanner
Platform and technology
Cue improvements in the Role Center
2022 Release 1
2022 Release 1
General application
Field type improvements
Payment type
Per diems
Norwegian per diem rules
March 2021 to March 2022
March 2021 to March 2022
General application
Delegating users to manage other users expenses
Editing approved documents in Business Central
New business vendor feature
Company policies
Expenses
VAT amounts more visible
Credit card transactions
Importing own credit card transactions
New credit card agreement activation flow
Mileages
Support for the 60-day rule
Per diems
Per diem trips across different countries with different rates
Expense reports
Pre-approval of expense reports
Expense Mobile App and Portal
Configuration of field dependencies in the Expense App and the Expense Portal
Notifications in the Expense Mobile App
Platform and technology
Signing in with SSO via Azure Active Directory
March 2020 to March 2021
March 2020 to March 2021
General application
Document storage in Continia online
Expenses
Export expense attachments for VAT refund
Credit card transactions
Ability to approve and post expenses without importing transactions
Document approval
Option of making the approval flow different from Continia Document Capture
Getting started
Overview
Quickstart guides
Overview
Quickstart guide for admins
Quickstart guide for approvers
Quickstart guide for expense users
Quickstart guide FAQs
Business functionality
Trials and subscriptions
Setting up accounts
Overview
Email setup for external or guest users in Microsoft Entra
How to retain expense history when changing user emails
Understanding Expense user email addresses
Removing an Expense user
Signing in to the Continia Expense Portal and Mobile App
Understanding priority and inheritance of dimensions in Expense Management
Help and support
Continia Notifications
Continia Hub
Resellers and partners
Overview
Becoming a reseller
Finding a reseller
Troubleshooting and FAQs
General FAQs
Credit card transaction FAQ
Setting up Expense Management
Overview
Setting up general business functionality
Overview
Approver setup for Expense Management
Expense user setup for Expense Management
Expense user group setup for expense management
Setting up the Continia users default setup
Setting up reimbursement methods
The available job queues
Setting up job queues
Setting up fields
Setting up payment types
Setting up field dependencies
Using projects and project task numbers
Setting up user delegation
Setting up document storage
Handling fees
Setting up transaction templates
Setting up the Secure Archive
Automatic creation of digital vouchers
Setting up data maintenance
Setting up restrictions on field value access
Setting up expenses
Overview
How bank mapping rules work
Mapping bank currency codes
Setting up expense types
Setting up company policies for expenses
Setting up VAT/sales tax input from expense users
Creating expenses from credit card transactions
Automatically split and allocate using amount distribution
Setting up country-based VAT mapping and multiple VAT rates
Setting up mileages
Overview
Setting up mileage vehicles
Setting up mileage rates
Setting up company policies for mileages
Setting up mileage to deduct distance between home and office
Configuring vehicle number registration
Setting up per diems
Overview
Setting up per diem groups
Setting up per diem rates
Setting up per diem trips across different countries with different rates
Setting up additional allowances
Setting up taxable rates for per diems
Setting up web approval
Overview
Enabling the portal (online)
Enabling the portal (on-premises)
Configuring users for the portal
Customizing the portal
Setting up document approval
Overview
Approval sharing
Email notifications
Credit card transactions
Overview
Automatic import of credit card transactions
Overview
Activating credit card agreements
American Express
Mastercard
Importing Mastercard transactions
Setting up a Mastercard transaction feed
Visa
Importing Visa transactions
Setting up a Visa transaction feed
Eurocard
Other cards
Manual file import
Use a vendor as posting account type
Add one credit card to multiple expense users
Business functionality
Overview
Basic concepts in Expense Management
Setting up business functionality
Setting up reminder codes for email reminders
Expense Reports
Overview
Setting up expense reports
Setting up pre-approval of expense reports
Using expense reports from your browser
Using expense reports in the Expense Mobile App
Viewing multiple comments in expense reports
Expenses
Overview
Configuring specific expense types to require attendees as mandatory
Submitting expenses
Posting expenses
Reimbursing expenses
Reopening expenses
Moving an expense to another company
Configuring a matching tolerance
Downloading expenses from Continia Online manually
Adding a business vendor
Creating tax reports
Create expenses from credit card transactions
Processing purchase invoices in Document Capture and Expense Management
Capturing expense data using the AI Receipt Scanner
Automatic splitting of differentiated VAT
Using Cash Advance
Expenses FAQs
Mileages
Overview
Submitting mileage expenses
Posting mileage expenses
Reimbursing mileage expenses
Reopening mileage expenses
Moving a mileage expense to another company
Downloading mileage expenses from Continia Online manually
Enabling taxable rates for mileage
Per diems
Overview
Submitting per diem expenses
Posting per diem expenses
Reimbursing per diem expenses
Reopening per diem expenses
Moving a per diem expense to another company
Downloading per diem expenses from Continia Online manually
Enabling taxable rates for per diem
Enabling multiple destinations for per diem
Enabling multiple accommodations for per diem
Enabling or disabling allowances for per diem
Approvals
Overview
Approving documents
Approval sharing
Rejecting documents
Using on hold in Expense Management approvals
Editing posting in the web approval portal
Using the Continia Web Approval Portal
Continia Expense Mobile App
Overview
Submitting expenses in the Expense Mobile App
Continia Expense Mobile App notifications
Images in the Saved Receipts list in the Continia Expense Mobile App
Color codes in the Continia Expense Mobile App history
Allocating expense costs
Adding a company logo to the Expense Mobile App
Expense App FAQs
Credit card transactions
Overview
EM bank account reconciliation
Importing transactions with custom templates
Importing bank statements for reconciliation
Purchase contracts
Overview
Creating purchase contracts
Purchase contract reviews
Approving expenses based on a contract
Viewing the purchase contract archive
Posting setup FAQs
Local functionality
Overview
Australia
Splitting expenses for GST-exempt parts (AU)
Canada
Setting up Canadian VAT/sales tax details
Denmark
How to comply with the Danish Bookkeeping Act
Setting up the 60-day rule (DK)
Setting up the 12-month rule for per diem expenses (DK)
Germany
The 3-month rule for per diem expenses in Germany
Norway
Understanding Norwegian per diems
United Kingdom
Mileage VAT calculation (UK)
United States
Purchase contracts for the United States
Continia Solutions Integrations
Continia and Microsoft Sustainability
Setting up Expense Management with Microsoft Sustainability
Development and administration
Overview
Understanding Continia Core
Feature Management
Secure Archive
Supported countries and languages
Expense Management permissions
Data centers
Development and customization
Overview
Scope of support services
Accessing the source code
Accessing Continia apps in build pipelines
Customizing your storage
Event publishers
Overview
Event publishers 26.00
Event publishers 25.00
Event publishers 24.00
Event publishers 12.00
Event publishers 11.00
Event publishers 10.00
Event publishers 9.00
Event publishers 8.00
Requesting events and external functions
Setting up Azure Blob storage
Online
Overview
Managing Continia solutions (online)
Installing the Expense Management app
Upgrading to the latest version
Minimum requirements
On-premises
Overview
Installing Expense Management on-premises
Installing or upgrading in multitenant environments
Installing Business Central upgrades
Comparison of features
Supported NAV and Business Central versions
Supported countries and languages (FOB)
Managing solutions
Overview
Managing licenses
Managing solutions (on-premises)
Modules for Expense Management
Deployment
Overview
Minimum requirements
Web Approval Portal requirements
Software lifecycle policy
Configuring the Continia file service
Overview
Installing the Continia File Service
Configuring the Continia File Service
Setting up the Continia File Service in Business Central
Upgrade
Overview
Upgrading Expense Management (app)
Supported upgrade paths (FOB)
Upgrading with multiple solutions installed, FOB
Overview
Upgrading Continia Core (FOB)
Expense Management 2024 R2 (FOB)
Overview
Upgrading to 2024 R2 (25.00) FOB
Application and data
From versions 2.60-6.50 to 8.00
From version 7.00
Manual upgrade
Automated data upgrade
From versions 8.00-24.00
Manual upgrade
Automated data upgrade
Expense Management 2024 R1 (FOB)
Overview
Upgrading to 2024 R1 (25.00) FOB
Application and data
From versions 2.60–6.50
From version 7.00
Manual upgrade
Automated data upgrade
From versions 8.00-12.00
Manual upgrade
Automated data upgrade
Expense Management 2023 R2 (FOB)
Overview
Upgrading to 2023 R2 (FOB)
Application and data
From versions 2.60–6.50
From version 7.00
Manual upgrade
Automated data upgrade
From versions 8.00–11.00
Manual upgrade
Automated data upgrade
Expense Management 2023 R1 (FOB)
Overview
Upgrading to 2023 R1 (FOB)
Application and data
From versions 2.60–6.50
From version 7.00
Manual upgrade
Automated data upgrade
From versions 8.00-10.00
Manual upgrade
Automated data upgrade
Expense Management 2022 R2 (FOB)
Overview
Upgrading to 2022 R2 (10.00) FOB
Application and data
From versions 2.60–6.50
From version 7.00
Manual upgrade
Automated data upgrade
From versions 8.00-9.00
Manual upgrade
Automated data upgrade
Expense Management 2022 R1 (FOB)
Overview
Upgrading to Continia Expense Management 2022 R1 (9.00) for FOB versions
Application and data
From versions 2.60–6.50
From version 8.00
Manual upgrade
Expense Management 2021 R2 (FOB)
Upgrade overview
Application and data
From versions 2.60–6.50
From version 7.00
Manual upgrade
Automated data upgrade
Expense Management 2021 R1 (FOB)
Upgrading NAV/Business Central
Overview
Upgrading to v14 (FOB-based)
Upgrading to v17
Upgrading to v18
Upgrading to v19
Upgrading to v20
Upgrading to v21
Upgrading to v22
Upgrading to v23
Upgrading to v24
Upgrading to v25
Migrating from on-premises to cloud
Upgrading customized CAL versions of Expense Management
Compliance
License and granules for Continia Expense Management
06/11/2025
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