Using field templates in Banking Import

Field templates in Continia Banking Import allow users to create and reuse configurations for text fields. This article provides an overview of key templates you can use and configure across reconciliation, matching, and payment reference rules.

On the Banking Import Setup page, you can define templates to control different aspects of the reconciliation and posting process. The setup uses the import settings as default values. However, they can be adjusted as needed on the following pages:

• The Bank Account Card page
• The Search Rule page
• The Payment Reference Rule page

Payment Import FastTab

The Default Statement Description Template specifies the default field used for the statement description (in the Bank Acc. Reconciliation) and transaction text (in the Payment Reconciliation Journal) when importing bank transactions. Predefined fields ensure consistent and clear transaction records.

Default templates

To create a custom template:

1. On the Banking Import Setup page, navigate to the Import FastTab, and in Default Statement Description Template field, select the three dots.
2. On the Bank Statement Description Templates page, click New.
3. Enter a Code and Description.
4. In the Fields section, click Add fields to specify which fields to search. You can select multiple fields, which will be applied to the statement description and transaction text when importing bank transactions.

Matching FastTab

The Default Search Field Template specifies which fields to use when matching bank transactions during reconciliation. You can create your own custom templates by selecting the three dots.

Default templates

To create a custom template:

1. On the Banking Import Setup page, navigate to the Matching FastTab, and in Default Search Field Template field, select the three dots.
2. On the Search Field Templates page, click New.
3. Enter a Code and Description.
4. In the Field, click Add fields to specify which fields to search. You can select multiple fields, and the system applies them whenever the search field selection code is used in a search rule.

Amount Difference FastTab

The Posting Description Template defines the format for transaction descriptions, particularly when handling amount differences in bank reconciliation. These templates ensure consistency in transaction descriptions. Default templates are available, but custom templates can also be created.

Default templates

To create a custom template:

1. On the Banking Import Setup page, navigate to the Amount Difference FastTab, and in Posting Description Template field, select the three dots.
2. On the Posting Description Templates page, select New.
3. Add a Code and Description.
4. In the Fields section, click Add fields to specify which fields to search. You can select multiple fields, and the system applies them whenever the search field selection code is used in a search rule.

Payment reference search field templates

Payment reference search field templates define where Continia Banking should look for payment references when processing imported bank statement data. These templates are required for every payment reference rule.

When a payment reference rule is executed, the system searches the fields specified in the selected template to locate potential payment references. Templates can include fields from the:

• Bank Account Reconciliation Line – main statement line fields
• Bank Reconciliation Line Details – additional transaction details

Each template can include multiple field definitions, such as Description, Additional Transaction Info, or Remittance Information. The system evaluates all defined fields and validates any values found against the rule’s validation pattern and check digit settings.

To configure a payment reference search field template:

1. Search () for and select Payment Reference Rules.
2. When creating or editing a rule, navigate to the Payment Reference Search Field Template field and select an existing template or create a new one.
3. If you create a new template, define the fields to include. For example, Description, Related Party Name, or Remittance Information.