Changing imported payment descriptions in the Payment Reconciliation Journal

This article explains how to control the transaction description for payments (CAMT.054) imported into the Payment Reconciliation Journal in Continia Banking. You do this by configuring payment description templates and assigning them globally or per bank account. Because banks may provide payment information in different CAMT.054 fields, payment description templates help ensure that imported payment lines use a consistent and meaningful transaction description.

Use payment description templates to:

• Standardize transaction descriptions in the Payment Reconciliation Journal.
• Handle variations in how banks populate CAMT.054 files.
• Use different description templates for specific bank accounts.

Templates help make imported payment lines easier to review, reconcile, and audit.

How payment description import works

When you import payments (CAMT.054) into the Payment Reconciliation Journal, Continia Banking determines the transaction description in the following order:

1. If a payment description template is specified on the Bank Account Card, the system uses that template.
2. If no template is specified on the bank account, the system uses the template defined in Banking Import Setup.
3. If no template is assigned, the system uses the Posting Description from the Bank Transaction Line table.

This setup lets you define a default behavior while allowing exceptions for specific bank accounts.

Changes to payment description settings apply only to future imports. Existing imported payment lines are not updated.

To change default payment description settings in Banking Import Setup

Use Banking Import Setup to define the default payment description behavior for the Payment Reconciliation Journal.

To select or create a payment description template:

1. Search () for and select Banking Import Setup.

2. On the Payment Reconciliation FastTab, go to the Default Payment Description field.

3. Select an existing template or choose to create a new one. Continia Banking provides several default templates. See Using field templates in Banking Import for more information.

4. If you create a new template, add the fields that should be used to build the payment description.

   These settings apply unless they are overridden on the bank account.

To override payment description settings on the Bank Account Card

You can override the default payment description template for individual bank accounts.

To override the payment description template:

1. Open the Bank Account Card.

2. On the Payment Import FastTab, in the Payment Reconciliation Journal section, go to the Default Payment Description Template field.

3. Select an existing template or create a new one. Continia Banking provides several default templates. See Using field templates in Banking Import for more information.

   The selected template applies only to payments imported for that bank account.

To create a payment description template

If the available templates do not meet your requirements, you can create your own. A statement description template determines which fields from the bank statement are used for the transaction description and in which order.

Use a custom template when a bank provides transaction descriptions in a different format or in non-standard fields.

To create a custom template:

1. Search () for and select Banking Import Setup.
2. Go to the Default Statement Description Template field and click the three dots.
3. On the Bank Statement Description Templates page, click New.
4. You can now enter a code and description for your template.
5. In the Fields section, click Add fields.
6. Select one or more fields and click OK.