• 10/11/2026
  • 7 minutes to read

Introducing the Payment Reconciliation Journal

The Payment Reconciliation Journal is designed to efficiently match payments with all types of ledger entries, including customer, vendor, employee, and bank account entries. Unlike the Bank Account Reconciliation, which moves multiple entries into separate journals for posting, the Payment Reconciliation Journal reconciles ledger entries directly within the journal. This means you can apply payments and perform reconciliation at the same time, or choose to complete reconciliation later when the journal is posted.

Continia Banking enhancements to the Payment Reconciliation Journal

Continia Banking offers the following enhancements to the standard Payment Reconciliation Journal:

  • Import - import and match bank statement transactions and CSV files manually or automatically.
  • Automatic matching - matches bank statement transactions with open ledger entries using configurable rules. For more information about the matching procedure, see Introducing reconciliation with Continia Banking.
  • Apply proposals - automatically suggest matches for payments and ledger entries.
  • Search rules - implement criteria to improve matching accuracy. For more information on search rules, see the Introducing search rules article.
  • FactBox - access an extended FactBox that provides detailed matching information, aiding in accurate reconciliation.
  • Posting groups - posting group fields (General Posting Type, Gen. Bus. Posting Group, Gen. Prod. Posting Group, VAT Bus. Posting Group, and VAT Prod. Posting Group) are available on the Payment Reconciliation Journal page. They’re pre-filled from the G/L Account or source rule defaults, but you can change them as needed.
  • Show more columns/actions - customize the page by showing additional data columns or actions via the Page tab.
  • Post Multiple Applications as one sum Entry - this setting on the Banking Import Setup page allows you to handle multiple applications for the same account as one summarized entry during payment reconciliations when posted. See Posting multiple applications as one sum entry.
  • Transaction Type - view the type of bank data imported into each journal on the Payment Reconciliation Journals page. The Transaction Type field indicates whether the journal contains account statements (for example, CAMT.053 files or CSV bank statements) or payments (for example, CAMT.054 files or CSV transactions), eliminating the need to open the Bank Transaction Header to verify the imported data. To maintain data consistency, a journal can contain only one transaction type. If a journal already contains imported account statements, payments can't be imported into that journal. Likewise, if a journal already contains payments, account statements can't be imported.

When you configure a bank account in the Payment Reconciliation Journal using Continia Banking, these enhancements become available.

The actions available on the Payment Reconciliation Journal

The Payment Reconciliation Journal page offers a range of actions designed to simplify matching payments with corresponding ledger entries.

Import actions

ActionProcedure
To import a bank statementClick Home > Import and Apply Bank Statement/Import New Bank Statement/Import Existing Bank Statement. To see these actions, first click Page > Show More Actions. For more information, see the Importing a bank statement manually article.
To import paymentsClick Home > Import and Apply Payments/Import New Payments/Import Existing Payments for importing CAMT.054 files.
To import CSV paymentsClick Home > Import and Apply CSV Transactions/Import New CSV Transactions/Import Existing CSV Transactions. To see the Import New and Import Existing actions, first click Page > Show More Actions. The actions are available when the bank account is set up for a CSV port. In versions earlier than 29.0.0, click Home > Import CSV Payments. For more information, see Importing CSV files into the Payment Reconciliation Journal.

Matching and application actions

ActionProcedure
To apply automaticallyOn the Payment Reconciliation Journal page, on the Home tab, click Apply Automatically.
To apply entriesClick Home > Apply Entries. You can select multiple lines and apply actions to all of them. Using Shift + F11 also opens the Apply Ledger Entries page.
To work with application proposalsNavigate to the line and in the Proposals column, select the number. Alternatively, select the line, and on the Home tab, click Application Proposals. For more information, see the Working with payment application proposals article.
To transfer amount differences to an accountOn the Payment Reconciliation Journal page (and the Payment Application Review page), you can manually trigger the action to transfer an amount difference to an account. On the Payment Reconciliation Journal page, on the action bar, click Manual Application > Transfer Difference to Account. You can then select the account details.
To add a search ruleOn the Payment Reconciliation Journal page, on the Home tab, click Add Search Rule. This allows you to quickly add a rule and apply the journal line. For more information, see the Introducing search rules article.
To show a bank transactionOn the Payment Reconciliation Journal page, on the Related tab, click Details > Show Bank Transaction. This shows the source data received from the bank statement file.
To delete and set as ImportedOn the Payment Reconciliation Journal page, click Related > Details > Delete and set as imported. To see this option, on the action bar, click Page > Show More Columns. See Preventing bank statement reimport in reconciliation.
To accept and remove account applicationsYou can accept or remove an application after the matching procedure has been run. On the Payment Reconciliation Journal page, on the Home tab, click Apply To Account or Remove Account Applications.