Managing employee payments

  • 04/12/2025
  • 3 minutes to read

Continia Banking extends the Business Central payment journal with validations and direct bank connectivity. In this context, the Payment Method Code on the Employee Card and payment journal determines whether payments are only posted in BC (Manual) or exported to the bank for execution (for example, BTD).

Prerequisites

Before creating employee payment suggestions, ensure the following fields are set on the Employee Card:

  • Payment Method Code - determines how the payment is processed: whether as a manual ledger update or bank transfer. If you want to transfer money to your employees, you must use a payment method, for example, BTD, that is accepted in the bank.

    Note

    Select the correct Payment Method Code based on whether the payment has already been executed outside Business Central or needs to be sent to the bank.

  • Balance Account No. - typically determined automatically by your banking setup but can be overridden.

Payment method overview:

Payment methodWhen to useWhat happens
ManualEmployee has already been paid externally.Updates the bank ledger in Business Central only. No payment is sent to the bank.
Bank-supported payment methodEmployee still needs to be paid.Creates a payment suggestion, sends payment to the bank, and updates the ledger after posting. Ensure the employee’s IBAN or Bank Account No. is populated on the Employee Card before running Suggest Employee Payments - otherwise payment lines cannot be generated/exported.

To create employee payment suggestions

Employee payment suggestions generate payment lines in the journal based on ledger entries and the Payment Method Code on the Employee Card. The payment journal uses these lines to post or transfer payments according to the selected method.

To create employee payment suggestions:

  1. Search for Payment Journals.

  2. Open the relevant journal.

  3. On the action bar, select Home > Suggest Employee Payments.

  4. Define the criteria for suggesting employee payments.

  5. Select OK.

    Note

    The payment journal inherits the Payment Method Code from the Employee Card, so each suggestion will be processed according to the selected method.

For more details on processing payments, see Suggesting and processing payments.