Creating Email Signatures

Using email signatures in a business setting is a simple and effective way of enhancing professionalism, brand identity, and communication efficiency. It provides a host of benefits, from ensuring legal compliance to improving marketing opportunities, ultimately contributing to a positive and trustworthy image for your business.

With Document Output, you can create multiple email signatures and apply them, even at the same time. You also have the option of setting a start and an end date for your email signatures, meaning you have a convenient way of relaying temporary messages to recipients, such as seasonal greetings or address changes.


If you want to apply multiple email signatures at the same time, they must have the same name, for example SIG-DEFAULT. This is useful if you want to include a temporary message, such as a seasonal greeting or an address change for your office, in your signature. You just create a new email signature with the same name as the one you use normally and also set a start and an end date for it.

To create a new email signature for use with email templates, follow these steps:

  1. Choose the Search icon, enter Email Signatures, and then choose the related link.
  2. In the action bar, select New.
  3. In the General FastTab, in the Code field, enter a name for your new email signature.
  4. Optional: Use Start Date and End Date to set a start and an end date for this signature.
  5. In the HTML Signature FastTab, compose your signature. Use the Template Merge Field FactBox on the right side of the screen as reference for the merge fields that are available for use in your signature.
  6. In the action bar, select Save Signature.


On the Email Signatures page, you're also provided with an overview of all your email signatures, including the active ones, which will be highlighted in bold.

See also

Working with Email Templates