Set up vendor payment information

19/04/2024
12 minutes to read

In order to transfer payments to a vendor, you must provide a number of basic information on each vendor, called Vendor Payment Information. The information typically includes a vendor's bank account number or the vendor's PBS creditor number if a FIK payment card is to be paid.

Vendor payment information can also be created automatically by using Vendor Payment Groups, which inserts predefined values, including payment method and notification method.

How to set up vendor payment information

You can set up vendor payment information manually by following the guide below. We recommend using the assisted setup guide Assisted setup of vendor payment information to create the vendor payment Information.

Note

Vendor payment information is created on a vendor in Dynamics NAV or Business Central on-premises. You must therefore have created a creditor first before you can create a creditor payment information. If in doubt, follow this guide to create a new vendor.

Select the icon , type in Vendors, and select the related link.
Select the vendor to create payment information for or create a new vendor.
Select Payment Information.
Below you will find descriptions of the fields and functions in the window.
When you have finished the setup, select OK.

General

Field	Description
Vendor Payment Group	You can associate a vendor with a Vendor Payment Group so that the payment information is generated according to the selected group. If you choose to use a vendor payment group, any existing payment information will be overwritten on the vendor.
Name	The field is filled in automatically with the vendor name, but if you select AssistEdit, the window Payment Name (Vendor) opens. This feature is used primarily in cases where you pay to a foreign vendor where special characters such as ü or & are used, or if the vendor has a company name longer than 35 characters. Many banks are unable to handle these special characters, or have restrictions to the length of the vendor name. In this window you can enter alternative information, which replaces the information from the vendor card, when a payment file is created for the bank.
Alt. Sender Name	This field should only be filled in if a payment is to be made on behalf of another company, different from the one specified in the Dynamics NAV or Business Central on-premises company information.
Our Account No.	Specifies our account number sent to vendor.
Allow Collecting Payments	Specifies whether you allow aggregating vendor payments in the payment journal for this vendor. Read more about aggregating payments here.
Do not merge Credit Memo	Choose whether you want credit notes excluded in the payment journal suggestion. This includes, that no credit notes will be included when you make the aggregated payment. Please note that credit notes might block a payment if the credit note amount exceeds the invoiced amount. You must manually make sure that these are settled, either by collecting the money or by settling an invoice.
Phone No. (MobilePay)	Bank specific feature, Danske Bank Specifies a vendors phone number to which you can transfer payments via MobilePay. It is important that vendor name is correct and that you use the payment method 1111000 to use MobilePay. The payment method MobilePay can be used for both manual and direct communication to Danske Bank, where the Danske Bank format, or the DBISO20022 format is used.
DynamicPay Agreement	Bank specific function, Danske Bank Indicates whether the vendor is enrolled DynamicPay from Danske Bank. DynamicPay from Danske Bank is an online invoice payment solution, that gives you an overview of your receivables, and the best early payment offer. As a trade for receiving the payment before due, you agree to be paid a slightly lower amount. The function can be used for both manual and direct communication to Danske Bank, where the DBISO20022 format is used.
G/L Acc. Payment Differences	Bank-specific function, Danske Bank If a vendor is signed up to a DynamicPay agreement, and at the same time chooses to utilize the agreement by paying a different amount (usually a smaller amount) than the requested, then the payment difference is posted to the ledger account specified in this field.. The ledger account will thus reflect the "discount" obtained by the vendor by utilizing the DynamicPay agreement.
Service Type Code	Specifies the code displayed on a payment transferred to NemKonto.

How to set up vendor payment methods

Create payment methods on the vendor to define how Payment Management must process vendor payments. This can be managed in two ways.

Select a Vendor Payment Group (see description in the overview above).
Manually define the payment method on the vendor card in the window Payment details.

You can specify multiple payment methods on a vendor.

Overview

In the overview below, you'll find descriptions of the individual fields and functions.

Field	Description
Payment Method	Specifies the payment methods to be used by the vendor. You can choose from all the payment methods available according to the banks you created with Payment Management.
Standard	Specifies whether the selected payment method should be the default for this vendor. When enabling Standard the payment method will automatically be selected by Payment Management the next time you make a payment to the vendor.
Vendor No.	Specifies either the vendor FIK number or the vendor Giro number. FIK: If it is a regular payment slip, enter the vendors FIK number. Giro: If it is a Giro slip, enter the vendors Giro number.
Pmt. Ident. Def. Code	Specifies how the payment identification (OCR line on a payment slip) is generated on the purchase documents received from the vendor. When you have entered a Pmt. Ident. Def. Code, Payment Management automatically fills in the Payment ID field when you create a new purchase invoice. You can read more about how to define payment definitions in the article Define payment definitions.
Notification Method	Specifies how you want to notify the vendor. You can choose from the following methods: Bank - notification takes place through the bank. E-mail - notification is sent in an e-mail. Letter - notification must be printed and sent. The chosen notification method will be vital for the information to be entered in the following fields.
Bank Notification Def. Code	Specifies how the notification sent through the bank should be formatted. Read more about bank notification in the article Define bank notification definitions.
Manual Notification Def. Code	Specifies the format of the manual notification. Read more about manual notification in the article Define manuel notification definitions.
Recipient Reference	Specifies the reference text that your vendor will receive through his bank statement. If the vendor has specified a reference that is required to be stated on the payment, it must be stated here. The field can also be set up to be filled in automatically using a bank notification definition. See more here.
Sender Notification	Specifies whether you want to use a sender notification. Sender notification is a receipt that you can order from the bank, as documentation that a payment has been made. Please note that most banks charge a fee for this service.

At the top of the window, you'll find the following functions specific to Payment Management:

Actions	Description
Payment Method Card	Opens the window Vendor Payment Method Card. The information from the selected payment method is shown here but in a card.

How to prepare for foreign trade

For transfers to foreign accounts, or for currency transfers, it is necessary to enter National Bank information.

You can read about how to fill in the fields of foreign trade in article Set up foreign trade.

Actions on the window

At the top of the window, under Home and Navigate, you will find the following features specific to Payment Management:

Action	Description
Balancing Accounts	Opens the window Balancing Accounts, where you can define which bank accounts to use according to the currency of the payment. The bank account defined for a particular currency will then automatically be selected when payments are made in the given currency. The function can be useful if you e.g. has several Euro vendors, but wants some vendors to be paid from a DE account, while others have to be paid from an NL account.
Bank	This opens the list Vendor Bank Account. To open a Vendor Bank Card, either select the action New if you want to create a new bank card, or open an existing bank card by selecting the Edit action.
Setup Wizard	Opens the Assisted setup of vendor payment information which helps you create payment information for a vendor.

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