Connecting emission data to G/L Accounts and Items

  • 27/03/2025
  • 4 minutes to read

In today's environmentally conscious business landscape, integrating carbon accounting data seamlessly into financial records is crucial for both sustainability reporting and informed decision-making. With Continia Sustainability, you can integrate environmental data into your financial processes, enabling better tracking of your environmental footprint across all transactions. This article outlines a systematic approach to connect emission data to General Ledger (G/L) accounts and Items, facilitating accurate tracking and reporting of environmental impacts within financial transactions.

To link emission-related data to a G/L Account or an Item:

  1. Use the Search icon, enter Chart of Accounts or Item, and select the related link.
  2. Select the relevant account and open the Account Card or Item card.
  3. Navigate to the Environmental Accounting FastTab to link the account to relevant Environmental Account type, number, and code. The following fields apply:
    • Environmental Account Type - select the account type. For example, Facility.
    • Environmental Account No. - select the account number. For example, 10100 London Office.
    • Emission Quantity - this field is only available in the Item Card. Enter the emission quantity here if the amount is constant, or fill it in on the purchase invoice line.
  4. In the Purchase Document Posting section, you can configure how account numbers, emission codes, emission unit codes, and emission quantities are handles during posting. The following options are available:
    • Number mandatory - requires the entry of a numerical quantity for each emission.
    • Same number - all emissions have the same numerical quantity.
    • No number - no numerical quantities are assigned to emissions.
  5. You can use the Automatically Post Environmental Entries setting to control whether environmental entries for this card are posted automatically. If enabled, sustainability data is imported and posted right away when a purchase invoice is posted. If disabled, you’ll need to import the data into the Environmental Journal manually before posting. The default setting comes from the Continia Sustainability Setup page. Even if some required data is missing, the system will still post the entry. A job queue will then import the missing data into the Environmental Journal, where you can manually complete and post it for reporting.
  6. The Emission Quantity Posting field lets you select whether to make quantity entry mandatory or leave it without a specified quantity.