Certifying digitized documents
This article describes how Continia Document Capture helps you comply with the Order EHA/962/2007 by the Spanish Ministry of Economy and Finance, which establishes regulations for electronic invoicing and the electronic storage of invoices.
Digital documents must meet specific standards to be considered valid for tax purposes in Spain. When you import a PDF file using Document Capture, the file automatically receives a hash value (that is, a digital fingerprint) that can be used to verify its integrity.
A similar process applies when you export purchase invoices from Document Capture using the Export Purchase Invoices functionality, which is described below.
To digitally certify purchase invoices
To export purchase invoices into a digitally certified XML file:
- Choose the
icon, enter Export Purchase Invoices, and then choose the related link. - Enter the desired filename for the exported invoices in Export File Path. By default, the filename is Invoices.xml.
- Fill out the Posting Date filter, along with any other desired filters, to narrow down the scope of the exported invoices.
- Select OK. Alternatively, select Schedule to define a different date/time.
- The exported XML file is generated and automatically downloaded.