Setting up Vendor Payment Information

Before you begin managing the purchase processes, you should configure the settings defining how to pay your vendors. Some settings can be defined as a default setup, e.g. on the Payment Management Setup page or on the individual payment methods, while other settings must be defined directly on the vendor card or alternatively on the purchase document.

Important

After having completed the installation of Payment Management, the payment method defined on your existing vendors must be changed to a payment method supported by Payment Management, as the solution only runs with these payment methods.

Managing assistance for vendor payment information

When creating a new vendor card, Payment Management can assist you in filling in some of the vendor payment information. The assistance concerns being notified about recommended information that needs to be filled in, automatic generation of preferred vendor bank account, and a payment method being suggested based on the vendor's Country/Region Code.

To turn on or turn off the assistance for filling in vendor payment information, use the Search for page or report icon and search for Payment Management Setup, then select the related link. Under the Purchase and Payments FastTab, turn on or turn off the Activate Vendor Setup action.

Configuring payment information on multiple vendors at once

Payment Management comes with an assisted setup that allows you to validate and update payment information, such as payment method code and balance account, for multiple vendors at once. Use the setup to select which vendors you wish to update and specify the information that should be updated.

To update the payment information on multiple vendors at once, use the Search for page or report icon and search for Vendor Payment Information Setup, then select the related link.

Tip

If you want to review payment information for several vendors at once without changing the payment information, you can use the assisted Vendor Payment Information Setup guide. When specifying the payment methods that must be updated, you simply enter the same payment method in the field Payment Method (New), that is already stated in the field Payment Method (Current). This will import all vendors with the given payment methods into the vendor payment information overview, making it possible for you to review the payment information without updating the payment methods.

For more information about the Payment Management assisted setups, see Assisted Setups for the Payment Management Configuration.

See also

Assisted Setups for the Payment Management Configuration