Setup vendors
The Continia e-Documents Import vendor setup card is the template connection between the vendor and Continia e-Documents Import. On the vendor setup settings about how to process the received electronic documents can be setup. Most of the fields in the vendor setup is populated with default values from the Continia e-Documents Import setup.
During import of an electronic document, Continia e-Documents Import will initially search through the Continia e-Documents Import vendor setup list to find a vendor with the same VAT Registration No. If unsuccessful, Continia e-Documents Import will search through the full list of vendors in Microsoft Dynamics NAV or Microsoft Dynamics 365 Business Central on premises for the VAT Registration No. If a match is found, it will create a vendor setup based on the default settings in Continia e-Documents Import setup. If no match is found, the file will be imported and an error line will be attached to it, stating that VAT Registration No. can’t be connected to an existing vendor.
- Choose the
icon, enter Vendor Setup, and then choose the related link.
Below you will find a detailed description of each field.
| Field | Description |
|---|---|
| Vendor No. | Here you choose the number of your vendor in Dynamics NAV or Business Central on premises. |
| Name | Displays the name of the vendor. The field is not editable and is only for information. |
| ISO Country Code | Here you can choose the ISO Country Code used by the vendor. A validation of the country code is done as part of a preliminary country code check, prior to the registration of a purchase document. |
| Maintain Conversion Codes | You can select this checkbox if changes in translations of G/L accounts and items on the document should be stored in the Conversion Group table. |
| Do Not Receive (Purch. Order) | You can select this checkbox if the order lines should be registered with receipt lines or not. This should always be set when match against receipt lines. The setting is only used if the Transfer Type field is set to Purchase Order. |
| Conversion Code | Here you can choose a value from the table of conversion codes. If you have multiple vendors using the same conversions of G/L account or Item Nos. this code can be selected here. |
| Amount Approval Validation | The default value is copied from the Default Amount Approval Validation field in the Continia e-Documents Import setup. |
| Transfer Type | The default value is copied from the Default Transfer Type field in the Continia e-Documents Import setup. |
| General Journal Type | The default value is copied from the Default General Journal Type field in the Continia e-Documents Import setup. |
| General Journal Name | The default value is copied from the Default General Journal Name field in the Continia e-Documents Import setup. |
| Item Journal Type | The default value is copied from the Default Item Journal Type field in the Continia e-Documents Import setup. |
| Item Journal Name | The default value is copied from the Default Item Journal Name field in the Continia e-Documents Import setup. |
| Price Control | You can select this checkbox if you want validation of the price deviation between matched order and the received document. The accepted deviation can be entered in the Accepted Price Deviation and Accepted Price Deviation % fields. |
| Accepted Price Deviation | The default value is copied from the Default Accepted Price Deviation field in the Continia e-Documents Import setup. |
| Accepted Price Deviation % | The default value is copied from the Default Accepted Price Deviation % field in the Continia e-Documents Import setup. |
| Allowed Diff. (Inv. Total) | Here you can enter the allowed difference between the matched order and the total of the purchase document. |
| Item No. In | Here you can choose how to search for items when creating cross references on a received document that contains a Vendor Item No. You can use this field to set what to search for when creating item cross references. The following options are available: Number Number 2 If you choose Number the item cross reference will be created on the item no. matching the Vendor Item No. field from the received document line. If you choose Number 2 the item cross reference will be created on the item with field No. 2 matching the Vendor Item No. from the received document line. |
| Traded Item No. in | Here you can choose how to search for items when creating cross references on a received document that contains a standard item identification number (placed in the Traded Item No. field on the received document line). You can use this field to set what to search for when creating item cross references. The following options are available: Number Number 2 If you choose Number the item cross reference will be created on the item no. matching the Traded Item No. field from the received document line. If you choose Number 2 the item cross reference will be created on the item with field No. 2 matching the Traded Item No. field from the received document line. The field Traded Item No. holds the value of the standard item identification. |
| Invoice Discount Account | The default value is copied from the Default Inv. Discount Account field in the Continia e-Documents Import setup. |
| Purch. VAT Account | The default value is copied from the Default Purch. VAT Account field in the Continia e-Documents Import setup. |
| Purchase Account | The default value is copied from the Default Purch. Account field in the Continia e-Documents Import setup. |
| Purch. Account on all Lines | The default value is copied from the Def. Purch. Account on all lines field in the Continia e-Documents Import setup. |
| Line Creation Method | The default value is copied from the Def. Line Creation Method field in the Continia e-Documents Import setup. |
| Extract Fee Lines | The default value is copied from the Def. Extract Fee Lines field in the Continia e-Documents Import setup. |
| Extracted Fee Line Account | The default value is copied from the Def. Extracted Fee Line Account field in the Continia e-Documents Import setup. |
| Unit Amount Without Line Discount | The default value is copied from the Unit Amount Without Line Discount field in the Continia e-Documents Import setup. |
Note
It is possible to add more VAT Registration numbers to a single vendor setup. On the Vendor Setup page, choose the VAT Registration Nos. action.